Executive Assistant

AmTrust International; Greater London; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Income protection

Private medical insurance

Annual bonus

Travel insurance

Job summary

AmTrust International is seeking an Executive Assistant to join our London office on a maternity cover fixed-term contract. The role provides high‑level administrative support to the CFO, General Counsel and Head of IT, ensuring smooth executive operations and efficient business activities.

You will manage complex diaries, coordinate meetings, prepare agendas and minutes, and arrange detailed travel, including visas.

Qualifications

• Proven experience supporting C-suite or Executive-level stakeholders.
• Strong organisational and communication skills.
• Experience managing complex travel arrangements (visas, bookings).
• Open to candidates from varied backgrounds with Executive Support experience.

Responsibilities

• Manage complex diaries for CFO, General Counsel and Head of IT.
• Coordinate internal and external meetings; prepare agendas and minutes.
• Support reports and presentations for senior leaders.
• Arrange detailed travel itineraries including flights, accommodation and visas.
• Ensure smooth running of executive activities and business operations.

Skills

Executive support

Diary management

Travel coordination

Stakeholder coordination

Job description

Salary: Income Protection Cover if you're off sick continuously for 26 weeks or more, Professional Development + Membership support, where required by the role, Support for your Continuing Career, Eligibility to participate in our annual bonus scheme, E-Learning & Development Portal, Company Days Off in Addition to Annual Leave, Private Medical Insurance, Worldwide Travel Insurance, Discounted Gym Membership

We are currently looking for an Executive Assistant to join our team based in our London office on a maternity cover fixed term contract, with a preference of start date being late November.

This role will provide high-level administrative and organisational support to the CFO, General Counsel, and Head of IT, ensuring the smooth running of executive activities and enabling effective business operations across the organisation. You’ll also manage complex diaries, coordinate internal and external meetings, prepare agendas and minutes, support reports and presentations, and arrange detailed travel itineraries, including flights, accommodation and visas.

To be successful in this role, you will have proven experience supporting C-suite or Executive-level stakeholders, strong organisational and communication skills, and previous experience managing complex travel arrangements, including visa requirements and working closely with travel agents. Industry experience is not essential; we are open to candidates from a range of backgrounds who can demonstrate strong Executive Support experience and a professional, approachable manner.