Executive Assistant to CEO, 12 Month Maternity Cover

Soho House via Caterer.com; Greater London; On-site; GBP 60,000 - 90,000; Full time

Benefits offered by this job

Discounts at Soho House

Soho House Membership

Enhanced Pension Scheme

Private Health and Dental Care

Cycle to Work Scheme/Season Ticket

Job summary

Soho House is seeking an Executive Assistant to the CEO to provide professional, proactive and confidential support on a day-to-day basis. You will liaise with internal and external stakeholders and be a core member of the executive leadership support team.

The role requires extensive experience delivering administrative support at an executive level, with the ability to prioritise workloads in a fast-changing environment and work autonomously.

Qualifications

• 10+ years’ experience as an Executive Assistant at an executive level
• Proven experience supporting senior executives internationally
• Excellent written and verbal communication skills
• Highly discreet and capable of handling confidential matters
• Proactive, organised, and able to juggle multiple priorities

Responsibilities

• Manage complex executive diaries and multi-time-zone meetings
• Draft and edit emails, memos, briefs and presentations
• Plan and organise leadership events and offsite meetings
• Support projects in People & Development and Finance, tracking deliverables
• Arrange international and domestic travel including visas and itineraries
• Build relationships with internal and external stakeholders at all levels
• Process executive expenses and handle personal requests with discretion
• Leverage AI tools to draft documents and summarise meetings
• Provide personal diary management and ad hoc tasks as required

Skills

Executive support

Calendar management

Travel management

Stakeholder management

Discretion

Tools

Microsoft Office

Excel

PowerPoint

Word

Job description

The Role…

As the Executive Assistant to the CEO, you will be responsible for providing professional pro-active and confidential support on a day-to-day basis.

You will be liaising with internal and external stakeholders and will be an integral part of our executive leaderships support team. The ideal candidate will have extensive experience in providing administrative support and coordination at an Executive level. You will be able to act autonomously and use your initiative to prioritise workload with ever changing needs.

In this role, efficient organisational skills are a must, you will be managing high level diaries, preparing for company meetings, taking minutes, inbox management, travel arrangements and more. The Executive Assistant will possess excellent communication skills and interpersonal skills being able to work with a range of stakeholders and the rest of the C-Suite.

Main Duties..

• Diary and meeting management: Proactively manage complex, fast-moving executive diaries, balancing competing priorities and anticipating conflicts before they arise. Coordinate internal and external meetings locally and globally across multiple time zones, including conference calls, Zoom and Teams meetings. Research, prepare and collate briefing packs, agendas and supporting documents in advance so executives arrive fully prepared, and follow up on actions afterwards.
• Communications: Draft, write and edit a wide range of materials, including emails, internal features, speech notes, memos, presentations and newsletter copy, adapting tone and style to each audience. Monitor and manage executive inboxes, prioritising correspondence and responding on their behalf with discretion and an appropriate tone.
• Events: Take full ownership of organising listening sessions, offsite meetings, conferences and leadership events for the wider leadership team, from initial planning and venue sourcing through to logistics, budget management and post-event follow-up.
• Project support: Support the C-Suite and other company directors on a variety of projects, particularly in People & Development and Finance. Track deliverables against agreed deadlines, flag risks early and keep stakeholders regularly updated on progress.
• Travel: Organise all international and domestic travel for the team, including flights, accommodation, ground transport, itineraries and visa requirements where necessary. Manage the team travel budget, ensuring cost-effective bookings and accurate, timely reporting.
• Stakeholder management: Build and maintain strong, positive relationships with key internal stakeholders both locally and globally, acting as a trusted point of contact and always representing the executive office professionally.
• Executive administration: Process executive expenses accurately and promptly and handle any personal work requests with care and discretion.
• AI and digital productivity: Use AI tools confidently and responsibly to work more efficiently, for example drafting and summarising documents, preparing meeting briefs, taking and summarising meeting notes, researching topics and streamlining routine admin.
• Personal support: Manage personal and private diaries and carry out ad hoc personal errands and duties as required, with complete discretion.

Requirements and Qualifications

• 10+ years’ experience as an Executive Assistant, with a strong background in diary, inbox and international travel management.
• Proven experience supporting senior executives who operate on an international level.
• Relentless attention to detail and exceptionally high standards.
• Incredibly organised, with the ability to juggle multiple priorities under pressure and adapt quickly to change.
• A track record of delivering projects and events on time and to budget.
• Strong written and verbal communication skills, with the confidence to engage at all levels of the business.
• Digitally savvy, with a strong understanding of current best practices and a willingness to embrace new technology.
• Proficient in the use of AI tools (such as Microsoft Copilot, ChatGPT or Claude) to enhance productivity, with a good understanding of how to use them responsibly, including protecting confidential and personal data.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Word.
• Proactive and driven to deliver, with a solutions-focused, can-do attitude.
• Highly discreet and experienced in handling highly confidential matters and working with high-profile individuals.

Benefits..

Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.

• Discounts at Soho House globally, as well as Soho Home and Cowshed
• Soho House Membership
• Enhanced Pension Scheme
• Private Health and Dental Care
• Cycle to Work Scheme/Season Ticket Loan
• In conjunction with Soho Impact, take 3 days paid a year to support a charity of your choice.
• Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate.
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.