Executive Assistant

Light & Wonder; Greater London; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits

Global teams

Career development

Job summary

Light & Wonder is seeking an experienced Executive Assistant to support the iGaming Leadership Team (iGLT) and senior iGXLT members. You will manage calendars across time zones, coordinate meetings, travel, and events, and prepare briefing packs to ensure smooth, proactive operations.

In this fast-paced role, you will handle confidential information with discretion, collaborate with Finance, HR and Marketing, and maintain strong executive relationships. London office-based with global exposure.

Qualifications

• Proven experience as an Executive Assistant in a fast-paced, high-growth business.
• Demonstrated ability to handle confidential information with discretion.
• Familiarity with invoicing, expense reporting and basic admin processes.

Responsibilities

• Provide proactive administrative support to the iGLT and iGXLT.
• Manage and prioritise complex diaries and reschedule meetings as needed.
• Attend and take minutes at fortnightly leadership meetings and key events.
• Coordinate internal and external meetings, travel, and visas.
• Prepare executives ahead of meetings and maintain briefing packs.
• Liaise with Finance, HR and Marketing for internal communications and event support.

Skills

Executive support

Time management

Discretion

Communication

Microsoft Office

Cross-functional work

Tools

Concur

SAP

Job description

IGaming

If it’s iGaming, we know a thing or two. At Light & Wonder, It’s all about the games, and our digital team leads the global iGaming market, providing jaw-dropping content and innovative software that powers the world's most successful online gaming providers.

IGaming

If it’s iGaming, we know a thing or two. At Light & Wonder, It’s all about the games, and our digital team leads the global iGaming market, providing jaw-dropping content and innovative software that powers the world's most successful online gaming providers.

Position Summary

To provide comprehensive administrative support to the iGaming Leadership Team (iGLT) and, as needed, to other senior members of the iGaming Extended Leadership Team (iGXLT). This is a dynamic, high-paced role requiring a proactive, highly organised individual capable of managing competing priorities, coordinating across time zones, and working to tight deadlines. You will work closely with another Senior Executive Assistant to ensure smooth and efficient operations.

Key Responsibilities

• Provide proactive administrative support to the iGLT and, where required, the iGXLT.
• Manage and prioritise complex diaries, rescheduling meetings as needed and ensuring executives are prepared.
• Occasionally manage executive inboxes and flag urgent items.
• Attend and take minutes/action points at fortnightly iGLT and iGXLT/other key meetings.
• Schedule and coordinate internal and external meetings, appointments, and events.
• Book and manage all travel arrangements including flights, accommodation, transfers, and visas.
• Assist with internal events (e.g., offsites, workshops) for the iGLT/iGXLT.
• Ensure executives are fully briefed ahead of meetings and events.
• Act as the administrative point of contact for special projects managed from the London office.
• Manage invoices, expenses, and holiday requests using appropriate systems.
• Maintain up-to-date contact lists and distribution groups.
• Handle confidential documentation, including legal and licensing materials requiring executive signatures.
• Liaise with Finance to manage T&E budgets and provide regular reports to the iGLT.
• Monitor corporate card balances and ensure timely reconciliation.
• Collaborate with HR and Marketing for internal communications and event support.
• Manage catering and room bookings for meetings; accommodate dietary requirements as needed.
• Maintain external client relationships and coordinate with vendors (e.g., taxis, restaurants).
• Manage third-party subscriptions for iGLT/iGXLT members.
• Other administrative duties as required.

Knowledge And Experience

• Proven experience as an Executive Assistant in a fast-paced, high-growth business
• Demonstrated experience handling confidential information with discretion
• Familiarity with corporate processes such as invoicing and expense reporting

Qualifications

• Exceptional organisational and time management skills.
• Ability to manage multiple, competing priorities under pressure.
• Strong verbal and written communication skills.
• Highly responsive and reliable across all forms of communication.
• Proactive, professional, and capable of working independently.
• Strong interpersonal skills with the ability to build relationships at all levels.
• Calm and composed under pressure; adaptable and flexible.
• High attention to detail and a sense of urgency.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of tools like Concur or SAP is a plus.

Why would you enjoy working with us at Light & Wonder?

• Competitive benefits, an open and supportive environment as well as a modern and exciting workplace
• The opportunity to interact with global teams on a regular basis
• Tangible and genuine development - at Light & Wonder, you can take your career where you want it to go!

And if that’s not enough you will get to enjoy a stunning work location and we provide you with the guidance and development skills you need to progress quickly and enhance your career.