Executive Assistant

LNW Gaming UK Limited; Chiswick; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Competitive benefits

Hybrid work environment

Global exposure

Job summary

Light & Wonder is seeking an experienced Executive Assistant to support the iGaming Leadership Team (iGLT) and, when needed, the iGXLT. This role requires proactive organization, calendar management across time zones, and proactive preparation for meetings.

You will manage diaries, coordinate travel, handle confidential documents, and assist with internal events from the London office. Hybrid work is offered with international exposure.

Qualifications

• Proven experience as an Executive Assistant in a fast-paced, high-growth business.
• Demonstrated experience handling confidential information with discretion.
• Familiarity with invoicing and expense reporting processes.

Responsibilities

• Provide proactive administrative support to the iGaming Leadership Team (iGLT) and, where required, to the iGXLT.
• Manage and prioritise complex diaries across time zones, rescheduling meetings as needed.
• Attend and take minutes/action points at fortnightly iGLT and iGXLT meetings.
• Schedule and coordinate internal and external meetings, appointments, and events.
• Book and manage all travel arrangements including flights, accommodation, transfers, and visas.
• Assist with internal events for the iGLT/iGXLT and liaise with stakeholders.
• Maintain up-to-date contact lists and distribution groups.
• Handle confidential documentation requiring executive signatures.

Skills

Executive support

Time management

Communication

Discretion

Tools

Concur

SAP

Job description

iGaming: If it’s iGaming, we know a thing or two. At Light & Wonder, It’s all about the games, and our digital team leads the global iGaming market, providing jaw-dropping content and innovative software that powers the world's most successful online gaming providers.

Position Summary

To provide comprehensive administrative support to the iGaming Leadership Team (iGLT) and, as needed, to other senior members of the iGaming Extended Leadership Team (iGXLT). This is a dynamic, high-paced role requiring a proactive, highly organised individual capable of managing competing priorities, coordinating across time zones, and working to tight deadlines. You will work closely with another Senior Executive Assistant to ensure smooth and efficient operations.

Key Responsibilities

• Provide proactive administrative support to the iGLT and, where required, the iGXLT.
• Manage and prioritise complex diaries, rescheduling meetings as needed and ensuring executives are prepared.
• Occasionally manage executive inboxes and flag urgent items.
• Attend and take minutes/action points at fortnightly iGLT and iGXLT/other key meetings.
• Schedule and coordinate internal and external meetings, appointments, and events.
• Book and manage all travel arrangements including flights, accommodation, transfers, and visas.
• Assist with internal events (e.g., offsites, workshops) for the iGLT/iGXLT.
• Ensure executives are fully briefed ahead of meetings and events.
• Act as the administrative point of contact for special projects managed from the London office.
• Manage invoices, expenses, and holiday requests using appropriate systems.
• Maintain up-to-date contact lists and distribution groups.
• Handle confidential documentation, including legal and licensing materials requiring executive signatures.
• Liaise with Finance to manage T&E budgets and provide regular reports to the iGLT.
• Monitor corporate card balances and ensure timely reconciliation.
• Collaborate with HR and Marketing for internal communications and event support.
• Manage catering and room bookings for meetings; accommodate dietary requirements as needed.
• Maintain external client relationships and coordinate with vendors (e.g., taxis, restaurants).
• Manage third-party subscriptions for iGLT/iGXLT members.
• Other administrative duties as required.

Knowledge and Experience

• Proven experience as an Executive Assistant in a fast-paced, high-growth business
• Demonstrated experience handling confidential information with discretion
• Familiarity with corporate processes such as invoicing and expense reporting

Qualifications

• Exceptional organisational and time management skills.
• Ability to manage multiple, competing priorities under pressure.
• Strong verbal and written communication skills.
• Highly responsive and reliable across all forms of communication.
• Proactive, professional, and capable of working independently.
• Strong interpersonal skills with the ability to build relationships at all levels.
• Calm and composed under pressure; adaptable and flexible.
• High attention to detail and a sense of urgency.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of tools like Concur or SAP is a plus.

Why would you enjoy working with us at Light & Wonder?

• Competitive benefits
• an open and supportive environment as well as a modern and exciting workplace
• The opportunity to interact with global teams on a regular basis
• Tangible and genuine development - at Light & Wonder, you can take your career where you want it to go!
• And if that’s not enough; you will get to enjoy a stunning work location and we provide you with the guidance and development skills you need to progress quickly and enhance your career.

Company overview

Light & Wonder, Inc. is the leading cross-platform global games company. Through our three unique, yet highly complementary businesses, we deliver unforgettable experiences by combining the exceptional talents of our 7,000+ member team, with a deep understanding of our customers and players. We create immersive content that forges lasting connections with players, wherever they choose to engage. At Light & Wonder, it’s all about the games. The Company is committed to the highest standards of integrity, from promoting player responsibility to implementing sustainable practices.

To review our applicant data use practices, please visit: https://explore.lnw.com/careers/data-privacy/

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