Executive Assistant

Lenovo; Farnborough; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in technology is seeking a Management Assistant to support multiple Executive Directors in EMEA. This full-time role focuses on administrative tasks including managing schedules, travel arrangements, and formatting communications. The ideal candidate will possess strong organizational, time management, and interpersonal skills, alongside proven MS Office experience and fluency in English. Benefits include private medical, attractive pension schemes, learning and development opportunities, and product discounts.

Benefits

Holiday purchase

Private medical

Income protection

Attractive pension scheme

Positive work life balance

Learning and development

Life insurance

Lenovo and Motorola products discounts

Lifestyle discounts

Cycle to work

MyGymDiscounts

Mortgage advice and support

Referral bonus

Electric car salary sacrifice scheme

Free onsite parking

Qualifications

• 3-5+ years previous experience as a Personal Assistant, in an international environment.
• Fluent in spoken and written English.
• Discretion and confidentiality are required.

Responsibilities

• Manage EMEA Executive Directors’ daily agenda and plan accurate meeting schedules.
• Make travel and accommodation arrangements timely and accurately.
• Support on Business reviews and Customer presentations.

Skills

Organizational Skills

Time Management

Problem-Solving

Communication Skills

Interpersonal Skills

Tools

MS Office

Outlook

Job description

Description and Requirements

We are looking for a Management Assistant to perform a variety of administrative tasks and support our Executive Directors working full time.

Assistant’s responsibilities include managing calendars, making travel arrangements, preparing expense reports in due time and manage the business related tasks such as creating reports and taking meeting minutes. To be successful in this role, you should be well-organized, have great time management skills, be able to act without guidance and be extremely fast at solving problems.

Ultimately, you will contribute to the efficiency of Lenovo business by providing personalized and timely support to EMEA executives.

You will support multiple executives based across Europe.

Responsibilities

Act as a trusted point of contact among EMEA Executives, Employees, Customers and Business Partners

Manage EMEA Executive Directors’ daily agenda and plan ahead for accurate meeting schedule

Obtain travel approvals, and make travel and accommodation arrangements in a timely and accurate manner

Arrange workshops, flights, hotels, visas

Control expenses by ensuring claims are submitted for authorization and the accounts are monitored and credited

Support on Business reviews and Customer presentations by gathering information and managing timelines

Format information for internal and external communication – meeting minutes and reports

Provide support to defined EMEA projects

Requirements

3-5+ years previous experience as a Personal Assistant, in an international environment

Good organizational and time management skills

Proactive approach to problem-solving

Good verbal and written communication skills

Exceptional interpersonal skills

Discretion and confidentiality

Proven MS Office and Outlook experience

Fluent in spoken and written English

Benefits

Holiday purchase

Private medical

Income protection

Attractive pension scheme

Positive work life balance

Learning and development

Life insurance

Lenovo and Motorola products discounts

Lifestyle discounts

Cycle to work

MyGymDiscounts

Mortgage advice and support

Referral bonus

Electric car salary sacrifice scheme

Free onsite parking

We are looking forward to discussing this position with you soon!