Executive Assistant to the CFO (Maternity Cover)

BMT; Teddington; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

BMT is seeking a highly organised and proactive Executive Assistant to the CFO for maternity cover. This role involves providing comprehensive executive support, including diary management, meeting coordination, and travel arrangements. With a focus on collaboration and flexibility, the successful candidate will need to effectively liaise with internal and external stakeholders.

Benefits

Private Medical (family coverage)

Enhanced Pension

18 weeks enhanced maternity pay

Family friendly policies

Wellbeing Fund

26 Days Annual Leave

Retail Vouchers

Professional Subscriptions

Qualifications

• Experience as a PA or EA at Director level.
• Experience working in a global environment.
• Excellent written and verbal communication skills.

Responsibilities

• Managing a busy diary across multiple time zones.
• Coordinating meetings, preparing agendas, and taking minutes.
• Organising travel and producing itineraries.

Skills

Communication skills

Microsoft Office skills

Organisational skills

Discretion

Proactive problem-solving

Job description

Executive Assistant to the CFO (Maternity Cover)

Executive Assistant to the CFO (Maternity Cover)

Department: Finance

Employment Type: Full Time

Location: UK - Teddington

Reporting To: Jo Cattini

Description

Job Title: EA to the CFO

Contract Type: Fixed Term (9 months)

Flexibility: This role is available part-time, job-share or full time. This is because we want the best people for our roles, and we recognise that sometimes those people aren't available full-time.

Location: In terms of location, we have offices in Teddington & London, and we are happy to explore flexible and hybrid working arrangements. Please note that travel to customer sites or to attend meetings will be required.

About BMTBMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognisng their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

At BMT, we pride ourselves on being a verified flexible workplace, providing freedom and choice. We understand not everyone has the same needs in order to make work work for them and their lives - we'd love you to discuss any requirements for flexibility with us - we can't promise to fulfil every request but we do promise to listen to what matters to you. Learn more about our flexible status at Flexa Careers

Why Work for Us?

Joining BMT means gaining access to a comprehensive set of employee benefits designed to empower your success. In addition to a competitive salary, our offerings encompass health, family, finance, and personal development, including:

• Private Medical (family coverage)
• Enhanced Pension
• 18 weeks enhanced maternity pay (after a qualifying period of 1 year)
• Family friendly policies
• Committed to an inclusive culture
• Wellbeing Fund - an annual fund for personal hobbies or interests
• 26 Days Annual Leave (plus bank holidays)
• Holiday Trading
• Retail Vouchers
• Professional Subscriptions

About The Role

We're looking for a highly organised and proactive Executive Assistant to support our Chief Financial Officer. This is a key role that ensures the CFO can operate effectively and efficiently, with the right support at the right time.

You'll provide a wide range of executive support services, including diary and inbox management, meeting coordination, travel arrangements, and event planning. You'll also support senior members of the UK-based finance team and play a part in wider business support activities.

Your responsibilities will include:

• Managing a busy diary across multiple time zones
• Coordinating meetings, preparing agendas, and taking minutes
• Organising travel and producing itineraries
• Supporting the CFO with correspondence and follow-ups
• Planning internal events for the Finance team and leadership group
• Maintaining records and systems, processing expenses, and handling confidential information
• Acting as a point of contact for internal and external stakeholders
• Providing cover for other Executive Assistants and reception when needed

You'll also be involved in supporting the global external audit process and tracking key deadlines.

About You

You'll be confident working with senior leaders and external contacts, and able to build strong working relationships quickly. You'll be calm under pressure, flexible, and able to manage a changing workload with ease.

We're looking for someone who has:

• Experience as a PA or EA at Director level
• Experience working in a global environment
• Excellent communication skills, both written and verbal
• Strong Microsoft Office skills and the ability to produce high-quality documents and presentations
• A professional and approachable manner
• A high level of discretion and the ability to handle sensitive information
• A proactive approach to problem-solving and improving processes

You'll also need to be comfortable working outside core hours occasionally and travelling within the UK when required.

What's Next?

If you're looking for a varied and rewarding role where you can make a real difference, we'd love to hear from you. Apply now to join a collaborative and supportive team.

A message to recruitment agencies: We receive applications exclusively via our ATS. Please note that we do not accept CVs submitted via email to the HR department or staff within our Operational teams. We will not progress CVs shared on a speculative basis by email and you accept our right to pursue such candidates with no obligation to third-party terms and conditions or liability to a fee.

• Farnborough, Heathrow (Staines-Upon-Thames)
• Farnborough, Heathrow (Staines-Upon-Thames)