Executive Assistant

Lily Shippen; England; In loco; GBP 35.000 - 48.000; Tempo pieno

Descrizione del lavoro

Lily Shippen is seeking a highly organised Executive Assistant to support our CEO and senior leadership team. The role focuses on diary management, meeting coordination, and confidential executive support to keep the business running smoothly.

You will handle international travel, prepare briefing materials, and build strong relationships with stakeholders. The ideal candidate will be proactive, discreet, and capable of adapting to changing priorities while delivering exceptional communication

Competenze

• Proven experience supporting a CEO, Managing Director, Board member or similarly senior executive.
• Exceptional organisational skills and outstanding attention to detail.
• Excellent written and verbal communication skills.
• Strong judgement, discretion and the ability to handle confidential information.
• A proactive, commercially aware approach, with the confidence to manage changing priorities.
• High proficiency in Microsoft 365, including Outlook, Word, PowerPoint and Teams.

Mansioni

• Taking ownership of a busy, complex diary and proactively managing priorities.
• Overseeing inboxes, correspondence and information flow with discretion.
• Coordinating meetings, preparing briefing materials and tracking follow-up actions.
• Supporting Board and senior leadership meetings, papers and deadlines.
• Arranging UK and international travel, itineraries and external engagements.
• Building strong relationships with senior leaders, clients and key stakeholders.
• Anticipating challenges, resolving issues and keeping everything running seamlessly.

Conoscenze

Executive support

Diary management

Stakeholder management

Discretion

Communication

Strumenti

Microsoft 365

Descrizione del lavoro

What will you be doing?

• Taking ownership of a busy, complex diary and proactively managing priorities
• Overseeing inboxes, correspondence and information flow with discretion
• Coordinating meetings, preparing briefing materials and tracking follow-up actions
• Supporting Board and senior leadership meetings, papers and deadlines
• Arranging UK and international travel, itineraries and external engagements
• Building strong relationships with senior leaders, clients and key stakeholders
• Anticipating challenges, resolving issues and keeping everything running seamlessly

What are we looking for?

• Proven experience supporting a CEO, Managing Director, Board member or similarly senior executive
• Exceptional organisational skills and outstanding attention to detail
• Excellent written and verbal communication skills
• Strong judgement, discretion and the ability to handle confidential information
• A proactive, commercially aware approach, with the confidence to manage changing priorities
• High proficiency in Microsoft 365, including Outlook, Word, PowerPoint and Teams

Above all, we're looking for someone who is organised, resilient, professional and naturally proactive. Someone who takes ownership, uses their initiative and takes pride in making a real difference.

If you're a trusted right hand who enjoys being at the heart of a business and enabling a senior leader to perform at their best, we'd love to hear from you.