Executive Assistant

FY Recruitment; City Of London; Hybrid; GBP 45,000 - 50,000; Full time

Job summary

FY Recruitment is working with a global executive search firm seeking an Executive Assistant. This hybrid role requires two days in the office and supports 1–2 partners with project coordination and administrative tasks.

You will liaise with clients and executives, help prepare pitches in PowerPoint, manage complex calendars, schedule travel, and maintain contact directories. Ideal candidates have EA experience in fast-paced environments or an executive search background.

Responsibilities

• Extensive client liaison throughout the search process, both written, over the phone and in person.
• Help prepare and edit pitches and proposals in PowerPoint.
• Complex diary and scheduling. Monitor Partner’s email and traffic.
• Maintain Partner’s business calendar and co-ordinate travel and interview schedules.
• Maintain Partner’s contact directories.

Job description

Executive Assistant- Global Executive Search Firm- 45-50k

Hybrid Working 2 days in office

We have a number of clients in the Executive Search space looking for Executive Assistants across their business. Our clients offer fantastic hybrid working and benefits and are located across both the city and West End. Ideally you will have come from an executive search background or have excellent EA experience in a fast moving, client centric sector.

AS Executive Assistant in their Executive Search solution you will be responsible for providing project coordination and administrative support for 1- 2 partners.

Duties include

• Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project.
• Help prepare and edit Pitches and proposals in PowerPoint
• Complex diary and scheduling Monitor Partner’s email and traffic.
• Maintain Partner’s business calendar and co-ordinate travel and interview schedules. Maintain Partner’s contact directories

Executive Assistants are often the first point of contact with a client or candidate. As such they must have a strong customer focus and ability to handle ad hoc conversations and fast changing situations. Candidates must be comfortable working in a performance driven team environment, be resilient, highly organized, able to prioritize and be pro-active at all times.