Executive Assistant

Office Angels; Cardiff; Hybrid; GBP 29,000 - 35,000; Full time

Job summary

Office Angels in Cardiff is recruiting an Executive Assistant to support the Negotiating Team on a 3-month fixed-term contract. The role is hybrid (3 days in the office, 2 days at home) and requests 35 hours per week.

You will provide high-level administrative support to senior colleagues, manage workloads and coordinate activities to ensure smooth day-to-day operations of the Cardiff office. This is a pro rata annual salary of £32,096.

Responsibilities

• Managing complex diaries and scheduling appointments for senior officers.
• Drafting, reviewing and sending communications on behalf of officers.
• Organising meetings, preparing agendas and documentation, and coordinating meeting logistics.
• Acting as a first point of contact, handling telephone calls and relaying messages efficiently.
• Monitoring, prioritising and responding to emails where appropriate.
• Coordinating travel arrangements and associated logistics.
• Maintaining accurate records, documents and filing systems.
• Supporting casework by ensuring the Case Management System is accurate and up to date.
• Liaising with team members to monitor progress on legal cases, campaigns, ballots and other activities.
• Supporting the effective running of office procedures and administrative processes.

Job description

Executive Assistant (Negotiating Team)

Cardiff | Hybrid Working (3 Days Office / 2 Days Home) | 3-Month Fixed-Term Contract
£32,096 per annum (pro rata) | 35 Hours per Week

Are you an organised, proactive and professional Executive Assistant looking for your next opportunity? We are seeking an experienced Executive Assistant to provide high-level administrative support to our Negotiating Team, helping colleagues work effectively while ensuring the smooth day-to-day operation of the Cardiff office.

This is a 3-month fixed-term contract with the possibility of extension, although this cannot be guaranteed at this stage.

The Role

Reporting to the National Secretary and Assistant Secretary, you will play a key role in supporting senior colleagues by managing workloads, coordinating activities and ensuring efficient office operations. This is a varied position requiring excellent organisation, communication and stakeholder management skills.

Key Responsibilities

• Managing complex diaries and scheduling appointments for senior officers.
• Drafting, reviewing and sending communications on behalf of officers.
• Organising meetings, preparing agendas and documentation, and coordinating meeting logistics.
• Acting as a first point of contact, handling telephone calls and relaying messages efficiently.
• Monitoring, prioritising and responding to emails where appropriate.
• Coordinating travel arrangements and associated logistics.
• Maintaining accurate records, documents and filing systems.
• Supporting casework by ensuring the Case Management System is accurate and up to date.
• Liaising with team members to monitor progress on legal cases, campaigns, ballots and other activities.
• Supporting the effective running of office procedures and administrative processes.

Office Angels is an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.