Shipping Specialist

QUINTESSENTIAL BRANDS UK GROUP LTD; Merthyr Tydfil; On-site; GBP 22,000 - 30,000; Full time

Job summary

Marshall Land Systems is seeking a Shipping & Logistics administrator for a 3–4 day onsite pattern at Merthyr Tydfil. You will support import/export processes, prepare shipping documents and liaise with freight forwarders and couriers to ensure on-time delivery.

You will work with HMRC and trade compliance in a highly regulated environment, coordinating multiple shipments and maintaining accurate records while collaborating with internal teams and external partners.

Qualifications

• Experience in Shipping/Logistics admin environment is essential.
• Experience with freight forwarders or logistics providers.
• Experience preparing shipping/export documentation is essential.
• Experience with ERP/business systems for data entry and information management.
• Knowledge of ATACarnet, IPR and OPR is preferred.
• Experience coordinating multiple shipments and priorities.

Responsibilities

• Provide Shipping & Logistics administrative support.
• Coordinate import and export of parts per procedures and HMRC rules.
• Compile accurate shipping documentation for national/international movements.
• Liaise with freight agents, couriers and logistics providers.
• Advise internal stakeholders on shipment progress and status.
• Track shipments from collection to delivery and address issues.
• Select cost-effective shipping options for requirements.
• Coordinate with core functions on delivery times and risks.
• Maintain organised shipping records and documentation.
• Ensure compliance with procedures and regulatory requirements.
• Build relationships with internal customers and service providers.
• Support wider Shipping & Logistics team with admin tasks.

Skills

Administrative skills

Organisational skills

Numeracy

Communication skills

Teamwork

Prioritisation

Problem solving

Data management

Education

ERP systems

Tools

Microsoft Excel

ERP systems

Job description

• Employee Type Employee

Why join Marshall Land Systems in this role:

This is an exciting opportunity to join Marshall Land Systems in a key Shipping & Logistics role, supporting the movement of parts across national and international locations.

You will play an important role in ensuring goods move safely, efficiently and compliantly, working closely with internal teams, freight forwarders, couriers and other logistics partners. The role offers the opportunity to develop your knowledge and experience within a highly regulated, complex logistics environment, while becoming a valued part of a collaborative and fast-paced team.

Working across a varied range of shipments, you will have the opportunity to utilise and build strong experience in import and export processes, shipping documentation, customs requirements and international logistics. Your attention to detail and ability to coordinate multiple activities will directly contribute to the successful delivery of materials to customers and operational teams.

Your responsibilities will include:

• Providing Shipping & Logistics administrative support to Marshall Land Systems.
• Coordinating the import and export of parts, in accordance with company procedures and applicable HMRC and trade legislation.
• Compiling accurate shipping documentation for national and international movements of materials.
• Liaising with freight agents, freight forwarders, couriers and other logistics service providers.
• Advising internal customers and stakeholders on the progress and status of shipments and movements.
• Tracking shipments from collection through to successful delivery and proactively addressing any issues or delays.
• Ensuring the most appropriate and cost-effective shipping option is selected for each specific requirement.
• Coordinating with core functions to manage delivery times, schedules and associated risks.
• Maintaining accurate and organised shipping records and documentation to enable efficient reference and audit.
• Ensuring all shipping activities are completed accurately, on time and in accordance with relevant company procedures and regulatory requirements.
• Building and maintaining effective working relationships with internal customers, stakeholders, logistics companies, freight forwarders and other service providers.
• Supporting the wider Shipping & Logistics team with general administration and coordination activities as required.

Apply if you have most of the following:

• Experience within a Shipping, Logistics, Supply Chain, Import/Export or similar administrative environment is essential.
• Experience of working with freight forwarders, couriers or logistics providers.
• Experience of preparing or managing shipping and/or export documentation is essential.
• Experience of working with business systems, including ERP systems, for data entry and information management.
• Experience of working in a regulated, compliance-focused or process-driven environment would be beneficial where exposure to ATACarnet, IPR and OPR is preferred.
• Experience of coordinating multiple activities or shipments while managing competing priorities.
• Previous experience of working collaboratively with internal and external stakeholders.
• Knowledge of tariff classification and rule of origin, commercial invoicing.
• Exposure to dual use, ITAR and trade control.
• Dangerous goods certifications preferable.

Technical Skills/Education

• Excellent administrative and organisational skills, with a high level of accuracy and attention to detail.
• Strong numeracy and literacy skills.
• Excellent working knowledge of Microsoft Excel, including the ability to manage and analyse information effectively.
• Confident inputting, retrieving and maintaining information within business systems, including ERP systems.
• Good understanding of shipping, logistics and/or import and export processes.
• Ability to produce and maintain accurate documentation and records.
• Strong communication skills, both written and verbal.
• Ability to prioritise workload, meet deadlines and manage multiple requirements simultaneously.
• A proactive approach to identifying and resolving issues.
• Ability to work effectively as part of a team while also managing tasks independently.

Additional Local Needs:

• Merthyr Tydfil base.
• Candidates will need to complete a BPSS Check
• Required working pattern would be 3-4 days onsite,

Benefits of the role include

• Build specialist logistics expertise – develop hands-on experience across shipping, import/export, customs and international logistics within a complex engineering environment.
• Develop a strong understanding of compliance – gain practical experience working with HMRC, DTI and company procedures in a highly regulated industry.
• Broaden your Supply Chain knowledge – work closely with Supply Chain, Shipping, freight forwarders and internal stakeholders, giving you valuable end-to-end exposure.
• Strengthen your professional skillset – develop project coordination, stakeholder management, problem-solving, communication and data-management skills.
• Create opportunities for career progression – build a strong foundation for future roles within Shipping, Logistics, Supply Chain, Import/Export or wider Operations.

Marshall Land Systems is a Canadian-owned global company with an unrivalled pedigree of British engineering excellence. From its origins in Cambridge, UK, through more than a century of innovation, pioneering advances from the nose of Concorde to the early Hydrogen fuel cell technology that ultimately powered the moon landings, Marshall engineers now continue to innovate specialist vehicles and infrastructure for NATO forces across the world. From bomb disposal vehicles to deployed shelters, from command and control to CT scanners on the battlefield, Marshall Land Systems protects people in critical situations with the very best in engineering. It employs 600 people with major facilities the UK, Canada, and the Netherlands.