Executive Assistant - Commercial

Rayner; Worthing; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

On-site Restaurant

Private Healthcare

Monthly Massages

On-site Parking

Annual Wellbeing Reimbursement

Pension Plan

Cycle-to-work Scheme

Enhanced Parental Pay

Referral Bonus

Job summary

Rayner in Worthing, United Kingdom, is looking for an Executive Assistant to provide high-level support to the Chief Commercial Officer, VP Europe and VP International, organising calendars, travel and communications across multiple time zones. You will coordinate meetings, prepare materials and manage expenses with discretion.

You will arrange international travel, organise events, and support external relations while ensuring compliance with policy and confidentiality.

Qualifications

• Experience supporting senior-level executives with discretion and confidentiality.
• Advanced Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint).
• Strong communication and time-management skills.
• Highly organised and a team player.
• Bachelor's degree preferred; experience in professional services or finance is a plus.

Responsibilities

• Provide high-level executive and administrative support to the CCO, VP Europe and VP International.
• Manage complex diaries, emails and forward planning across multiple time zones.
• Coordinate meetings, prepare agendas, minutes and action points.
• Arrange international travel, visas and itineraries for executives.
• Plan events, manage budgets, venue and suppliers.
• Prepare expenses, invoices and purchase orders with policy compliance.
• Draft correspondence, reports and internal communications.
• Support cross-team cover during absences and ensure confidentiality.

Skills

Executive support

MS Office Proficiency

Communication skills

Time management

Organised

Confidentiality

Team player

Education

Bachelor's degree

Tools

Salesforce

Tableau

Job description

The Executive Assistant is responsible for providing high-level administrative support to the Chief Commercial Officer, Vice President Europe, and Vice President International in achieving their objectives and responsibilities as well as ad-hoc support to their respective teams.

Reporting directly to the CCO, the EA supports the CCO and his wider senior management teams; organises and coordinates executive outreach and external relations efforts whilst also organizing special events for the company as required.

What You'll Be Doing:

• Provide high-level executive and administrative support to the CCO, VP Europe and VP International, ensuring commitments, priorities and responsibilities are delivered effectively and on time.
• Manage complex diaries, emails, communications and forward planning across multiple time zones and international markets.
• Coordinate internal and external meetings, and customer engagements; prepare agendas, presentations, minutes and action points.
• Arrange international travel, accommodation, visas, transfers and itineraries for executives, team members and visitors.
• Plan and coordinate special events, including budgeting, venue and supplier management.
• Manage relationships with travel agents, transport providers and hotels, including account set-up and ongoing administration.
• Prepare and process expenses, invoices and purchase orders, ensuring compliance with company policy and timely submission/payment.
• Provide general administrative support, including drafting correspondence, reports, presentations, proposals and internal communications.
• Work collaboratively with other EAs to provide effective cover during periods of absence.
• Proactively identify priorities, anticipate requirements and maintain a high level of accuracy and confidentiality.
• Analyse the Salesforce opportunity pipeline, using Tableau where appropriate, to identify stalled or at-risk deals, pipeline gaps and potential revenue risks.
• Assess forecast performance and pipeline-to-quota coverage, providing the CCO with data-driven recommendations, remediation plans and resource reallocation opportunities.
• Support with the purchasing administration for the commercial department through raising of purchase orders and payment of invoices, liaison with suppliers and the finance team to reconcile payments.
• Welcome customers when visiting HQ and provide site tours and information, organise welcome packs and merchandise to ensure a professional and friendly experience when visiting Rayner.
• Undertake other duties reasonably required of a senior Executive Assistant.

What Experience & Skills You Will Need:

Essential

• Demonstrable experience of supporting senior-level executives, preferably in an international environment, handling confidential and sensitive information with the utmost discretion
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally
• Demonstrates excellent time management capabilities and ability to manage multiple calendars
• Highly organised and a great communicator
• Must be confidential and a team player

Desirable

• Bachelor's degree
• Experience of working in PE, Banking, Medical/Pharma, professional services

What We Can Offer You:

• Competitive Salary
• On-site Restaurant for affordable, convenient meals
• Private Healthcare (access to remote GP & Counselling) for peace of mind
• Monthly Massages to relax and recharge
• On-site Parking for convenience and cost efficiency
• Annual Wellbeing Reimbursement to care for your mind and body
• Pension Plan to secure your future
• Cycle-to-work Scheme to stay active and eco-friendly
• Enhanced Parental Pay to support new families
• Referral Bonus to benefit from recommending talent