Executive Assistant

SRT Marine Systems plc; West of England; Hybrid; GBP 42,000 - 60,000; Full time

Benefits offered by this job

Private Healthcare

Hybrid working

Career development opportunities

Job summary

SRT Marine Systems plc in the United Kingdom is seeking an Executive Assistant to support the CEO and the executive leadership team. The role is based in Bristol with hybrid working, including one day per week at home, and requires highly organized, discreet professionals who can anticipate needs and coordinate complex schedules.

Responsibilities include organizing diaries, preparing confidential reports, coordinating UK and international activities, and producing meeting minutes.

Qualifications

• ESSENTIAL - Proficiency with SharePoint and Microsoft 365 apps.
• ESSENTIAL - Experience supporting a CEO and Executive Leadership Team.
• Experience in Defence, Engineering, Project, Manufacturing or Governmental sectors advantageous.
• Highly organised with initiative and limited supervision.
• Discreet and confidential handling of sensitive information.
• Strong communication and influencing skills.
• Ability to prioritise and manage conflicting priorities.
• Attention to detail under pressure.

Responsibilities

• Organise and coordinate the team, ensuring tasks are completed.
• Maintain visibility of priorities, actions, dependencies, and issues.
• Review Executive papers and outputs for clarity and readiness.
• Produce meeting minutes and follow-up actions.
• Prepare confidential reports for internal/external use.
• Organise diaries and events for UK and international activities.
• Arrange visits from customers/investors and manage correspondence.
• Maintain confidentiality and professional judgement.
• Prepare and track personal expenses and ancillary expenditure.
• Assist with ad hoc confidential projects.

Skills

Executive support

Project coordination

Discretion/confidentiality

Communication skills

Organisational skills

Attention to detail

Ability to work under pressure

Tools

SharePoint

PowerPoint

Word

Excel

Job description

SRT Marine Systems plc (SRT) is a market leader in the domain of international marine surveillance technology and systems. We are a respected, established, and an ambitious multi-national company headquartered in the UK with a global customer base.

The company has a worldwide impact in the marine sector by leading the next generation of maritime domain awareness technologies “MDA”, products, and systems that significantly enhance security, safety, environmental protection, and sustainability. Our customers are global and range from the largest national coast guards to individual vessel owners.

SRT is an exciting company where high-quality results are rewarded. We are ambitious and constantly seek to innovate in order to deliver better products and services to our customers. We strive to make SRT a rewarding and challenging place to work, where talented, hard-working individuals have the opportunity to make a real impact across the marine industry.

• Please note – the role of Executive Assistant is role with your office being Bristol, you will also WFH 1 day per week.

Role overview of our Executive Assistant

The role of Executive Assistant will report directly to the CEO, this role is to support the whole of the executive management team of an established; fast growing and exciting global technology company. The role is diverse and challenging and will suit a person who is highly organised, self-motivated, and loves a challenge. This is a pivotal role suited to a highly capable Executive Assistant who operates as a trusted partner to senior leaders, anticipating needs, enabling effective decision-making, and ensuring priorities are executed seamlessly. This role enables leadership effectiveness by ensuring Directors can focus on delivering complex programmes, strategic priorities, and organisational performance.

Responsibilities Executive Assistant (not Exhaustive)

• Organise and co-ordinate the team and ensure that \"stuff gets done\"


• Central point of coordination across Executive activity, maintaining visibility of priorities, actions, dependencies, identifying issues and helping ensure progress is maintained


• Review Executive papers and outputs, ensuring they are clear, consistent and decision ready


• High-quality written outputs - Producing meeting minutes and subsequent follow-up actions


• Organise and produce confidential and sometimes complex management and board reports for internal and external use


• Organising dairies and events for UK and International activities


• Arranging and managing visits from customers and investors and managing correspondence, adapting flexibly to changing organisational needs


• Sound judgement, professionalism and a proactive, solutions-focused approach, with the ability to balance strategic awareness with attention to detail, anticipate issues, resolve challenges and continuously improve ways of working


• Maintain full confidentiality of sensitive and confidential business issues


• Prepare and track personal expenses and other ancillary expenditure


• Perform ad hoc confidential project work as required

The role entails a high degree of trust, confidentiality and responsibility.

Skills & Experience - Executive Assistant (not Exhaustive)

• ESSENTIAL - Exceptional user of SharePoint and Microsoft packages including PowerPoint, Word and Excel


• ESSENTIAL - Previous experience of providing EA / PA support to a CEO and Executive Leadership Team


• Experience of Defence, Engineering, Project, Manufacturing or Governmental across international sectors would prove highly advantageous


• Highly organised and able to work on own initiative with limited supervision


• Discreet and confidential and able to handle issues with great sensitivity


• Strong communication and influencing skills


• Demonstrable ability to prioritise and manage conflicting priorities during busy periods


• Is able to demonstrate a logical, proactive approach


• Possesses a very high degree of attention to detail


• Proven ability to work well under pressure and to tight timescales


• Excellent organisational skills and ability to manage competing priorities


• Ability to work effectively both independently and as part of a team

Benefits of working here at SRT

• Highly Competitive Salary & Package


• Career development opportunities


• Private Healthcare


• Hybrid working

SRT Marine Systems plc are an equal opportunity employer. We are committed to creating an inclusive working environment for all employees and actively encourage applications from all sectors of the community.