Executive Administrator

SLB; Greater London; Sur place; GBP 42 000 - 60 000; Plein temps

Résumé du poste

SLB in the United Kingdom is seeking an Executive Administrator to provide high-level support to our senior leaders, coordinating calendars, travel, and key processes. The role combines executive assistance with broader business administration in a fast-paced, confidential environment.

You will manage diaries, prepare documents and reports, arrange global travel, processing expenses and POs, and collaborate with teams to drive initiatives while maintaining meticulous records.

Qualifications

• Proven experience in Executive Administrator or similar roles supporting senior managers
• Experience coordinating complex diaries, meetings, travel, and admin activities
• Experience processing POs, invoices, expenses, and approvals
• Strong track record handling confidential information with integrity
• Degree-level education or equivalent professional qualification

Responsabilités

• Manage diaries and schedule meetings for senior leaders and leadership teams
• Coordinate domestic and international travel, including itineraries and logistics
• Prepare, proofread, and maintain documents, presentations, and reports
• Organise leadership meetings, events, and external engagements
• Process expenses, POs, invoices, and approvals promptly
• Support budget tracking and keep administrative records
• Coordinate activities across teams and support projects
• Identify process improvements and implement efficient ways of working
• Collaborate with other administrative professionals to provide broad support

Connaissances

Diary management

Travel coordination

Stakeholder liaison

Document production

Budget tracking

Meeting facilitation

Administrative records

Confidentiality

Microsoft Office

Teams & SharePoint

Formation

Degree-level education

Outils

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Description du poste

We are a global technology company, driving energy innovation for a balanced planet. At SLB we create amazing technology that unlocks access to energy for the benefit of all. We are facing the world’s greatest balancing act- how to simultaneously reduce emissions and meet the world’s growing energy demands. Our collective future depends on decarbonizing the fossil fuel industry, while innovating a new energy landscape. It’s what drives us. Ensuring progress for people and the planet, on the journey to net zero and beyond.

More than 98,000 employees over 120 countries already started their SLB journeys. Start yours now!

If you would like to know more, please visit our website at https://www.slb.com/

Job Summary

The Executive Administrator provides high-level administrative and operational support to senior leadership, ensuring the smooth coordination of business activities, communications, travel, meetings, and key processes. The role combines executive support with broader business administration responsibilities and requires exceptional organisation, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage diaries, schedule meetings, and coordinate priorities for senior leaders and leadership teams
• Coordinate domestic and international travel, including itineraries, visas, accommodation, and logistics
• Act as a key point of contact for internal and external stakeholders, handling correspondence professionally and confidentially
• Prepare, proofread, and maintain documents, presentations, reports, and meeting materials
• Organise leadership meetings, team events, offsites, and external engagements
• Process expenses, Purchase Orders (POs), invoices, and approvals in a timely and accurate manner
• Support budget tracking and maintain accurate administrative records and documentation
• Coordinate activities across teams and support the delivery of projects and business initiatives where required
• Identify opportunities to improve administrative processes and implement efficient ways of working
• Work closely with other administrative professionals to ensure effective support across the business

Skills

• Excellent written and verbal communication skills, with strong attention to detail
• Ability to tailor communication style to different audiences
• Confident in producing professional documents, presentations, and business correspondence
• Strong planning and organisational skills with the ability to manage multiple priorities simultaneously
• Sound judgement and the ability to prioritise effectively
• Methodical approach to maintaining records, documentation, and administrative processes
• Strong interpersonal skills with the ability to build effective relationships at all levels
• Calm, professional, and solutions-focused under pressure
• High levels of discretion and confidentiality
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Comfortable using collaboration tools such as Teams and SharePoint
• Ability to quickly learn and adopt new systems and technologies

Requirements

• Proven experience in an Executive Administrator, Senior Administrator, Executive Assistant, Personal Assistant, Office Manager, or similar administrative support role
• Experience supporting senior managers, directors, or leadership teams
• Experience coordinating complex diaries, meetings, travel arrangements, and business administration activities
• Experience processing Purchase Orders, invoices, expenses, and approvals
• Strong track record of handling confidential information with integrity
• Experience within a corporate, professional services, or regulated environment
• Project coordination or business operations support experience
• Degree-level education or equivalent professional qualification

Personal Attributes

• Proactive and self-motivated with the ability to take initiative
• Adaptable and resilient in a changing environment
• Trustworthy with a strong commitment to confidentiality
• Collaborative team player who can also work independently
• Organised, reliable, and focused on delivering a high standard of support

SLB is an equal opportunity employer. Qualified applicants are considered without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.