Personal Assistant to the Executive Team

Hatched Recruitment Group; Royal Leamington Spa; On-site; GBP 32,000 - 42,000; Full time

Job summary

Hatched Recruitment Group is seeking a professional PA to support the Chief Executive and Strategic Directors within a local authority. You will deliver confidential administrative and executive assistance, manage diaries, emails and correspondence, and prepare documents and presentations.

The role requires senior PA experience, excellent organisation, and strong communication skills, with proficiency in Word, Excel, PowerPoint and Teams.

Qualifications

• Experience in a senior administrative, PA or executive support role.
• Proven ability to manage diaries, correspondence and confidential information.
• Strong written and verbal communication skills.
• Excellent organisational skills and the ability to meet tight deadlines.
• Experience producing documents, reports and meeting minutes.
• Knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Teams).
• Understanding of Local Government is advantageous.
• A Level 3 qualification or equivalent.

Responsibilities

• Manage diaries and appointments for the Chief Executive and Strategic Directors.
• Monitor emails and correspondence and draft letters and reports.
• Organise meetings, events, travel and prepare presentations.
• Take minutes and provide project office support.
• Liaise with Elected Members, MPs, staff and external organisations.
• Assist with Cabinet and Council reports and FOI requests.
• Maintain electronic filing and confidential information.
• Raise purchase orders and process payments when required.
• Provide admin support to Leader and Cabinet Members when required.

Skills

Diary management

Executive support

Communication skills

Time management

Attention to detail

Education

Level 3 qualification or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Teams

Job description

PA to the Executive Team

A local authority is looking for an experienced PA to the Executive Team to provide high-quality administrative and executive support to the Chief Executive and Strategic Directors.

The Role

You will provide a professional and confidential support service, including:

• Managing diaries and appointments for the Chief Executive and Strategic Directors
• Monitoring and managing emails and correspondence
• Drafting letters, correspondence, reports and other documents
• Organising meetings, events, visits and travel arrangements
• Preparing presentations using Microsoft PowerPoint
• Taking and producing accurate meeting minutes
• Providing project office support for corporate projects
• Acting as a key point of contact for Elected Members, MPs, employees, members of the public and external organisations
• Supporting the preparation of Cabinet and Council reports
• Assisting with Freedom of Information requests and complaints
• Maintaining electronic filing systems and handling confidential information
• Raising purchase orders and processing/approving payments where required
• Providing administrative support to the Leader and Cabinet Members when required

About You

You will need:

• Experience in a senior administrative, PA or executive support role
• Experience managing diaries, correspondence and confidential information
• Strong written and verbal communication skills
• Excellent organisational skills and the ability to work to tight deadlines
• Experience producing documents, reports and meeting minutes
• Strong knowledge of Microsoft Word, Excel, PowerPoint and Teams
• The ability to communicate professionally with senior leaders and a wide range of internal and external stakeholders
• Excellent attention to detail, including proofreading and correcting documents
• A professional, confident and highly organised approach
• Knowledge or understanding of Local Government would be advantageous
• A relevant qualification at Level 3 or equivalent