Executive Admin & Office Ops (4‑Day Week) – London

Magnit Global; Greater London; On-site; GBP 36,000 - 48,000; Full time

Job summary

Magnit Global in London is seeking an Executive Administrative Assistant to deliver and execute critical business support to the Executive team within a Global Investment Management business.

The role covers calendar management across time zones, travel bookings via Concur, event planning, onboarding, and producing materials, with a proactive, detail‑oriented, and collaborative approach.

Qualifications

• Corporate administrative experience, ideally in financial services.
• Ability to manage multiple tasks with high accuracy and meet deadlines.
• Maintain focus, set realistic timeframes, and provide timely updates.
• Fast learner with proactive attitude and urgency to complete work.
• Flexible, autonomous, and able to handle multiple requirements calmly.
• Ability to anticipate needs and make sound decisions with minimal direction.
• Good interpersonal skills and collaborative approach with executives.
• Discretion and handling of sensitive information.
• Excellent written and verbal communication.
• Tech-savvy with office software and collaboration tools including OneNote.

Responsibilities

• Support executive team in organising internal and external meetings across time zones and locations.
• Book travel and process expenses for the team using Concur.
• Plan and coordinate internal and external events ensuring smooth logistics.
• Serve as main contact for external visitors and coordinate with security protocols.
• On-board and set up new joiners.
• Use CorpAxe & CBC Meetings calendar for scheduling.
• Produce materials and documentation as needed.
• Assist on ad-hoc platform initiatives and projects.

Skills

Corporate administrative experience

Task management

Attention to detail

Proactive attitude

Independence

Fast learner

Flexibility

Discretion

Communication skills

Team collaboration

Problem solving

Tools

Microsoft Office

OneNote

Concur

CorpAxe

CBC Meetings calendar

Job description

Magnit Global in London is seeking an Executive Administrative Assistant to deliver and execute critical business support to the Executive team within a Global Investment Management business.

The role covers calendar management across time zones, travel bookings via Concur, event planning, onboarding, and producing materials, with a proactive, detail‑oriented, and collaborative approach.