Executive Admin & Leadership Meetings Lead

Avon & Wiltshire Mental Health Partnership NHS Trust; Bath; On-site; GBP 28,000 - 36,000; Full time

Job summary

Band 5 Business Coordinator - BaNES, Swindon & Wiltshire is for an experienced administrator providing high-quality business support to the Senior Leadership Team. You will manage complex diary systems, organise and minute meetings, and act as the main admin contact for the service.

The role involves cross-divisional travel, information governance, and implementing admin processes to improve service delivery across the division.

Qualifications

• Experience providing senior admin support to Directors or Senior Managers in a large organisation.
• Proven ability to manage complex diaries and calendar coordination.
• Knowledge of NHS policies and confidentiality requirements.

Responsibilities

• Provide full business coordination and admin support to the Head of Service and senior leaders.
• Organise strategic meetings, take minutes, and maintain action trackers.
• Liaise with internal and external stakeholders including clinicians, services users and external agencies.
• Develop and implement admin procedures to improve efficiency and service delivery.
• Line manage administrative staff and support information governance and reporting.

Skills

Diary management

Stakeholder liaison

Meeting coordination

Communication

Confidentiality

Project work

Information governance

Education

Business Admin qualification

Degree level/ NVQ4

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Publisher

Job description

Band 5 Business Coordinator - BaNES, Swindon & Wiltshire is for an experienced administrator providing high-quality business support to the Senior Leadership Team. You will manage complex diary systems, organise and minute meetings, and act as the main admin contact for the service.

The role involves cross-divisional travel, information governance, and implementing admin processes to improve service delivery across the division.