Exam Invigilators

ST CATHERINE'S SCHOOL; Grafham; On-site; GBP 12,398,000 - 17,909,000; Part time

Job summary

ST CATHERINE'S SCHOOL is seeking Exam Invigilators to ensure examinations are conducted in line with JCQ and school regulations, safeguarding integrity and providing a fair environment for all candidates.

The role is casual with hours during examination periods. Training will be provided, and pre-employment checks including DBS are required to support safe recruitment.

Qualifications

• Safeguarding requirements and pre-employment checks
• DBS check with barred list
• KCSIE guidelines and online checks for shortlisted candidates

Responsibilities

• Report to the Exams Officer prior to each exam session
• Keep exam papers and materials secure at all times
• Ensure exam rooms are set out in accordance with JCQ regulations
• Check seating plans against the exam room layout
• Admit candidates into the exam room, checking for unauthorised materials
• Identify, seat, and instruct candidates in the conduct of their examinations
• Distribute exam papers and materials to candidates
• Deal with candidate queries, without providing specific help or guidance
• Supervise candidates at all times during exams
• Ensure candidates do not communicate once in the exam hall
• Record and report incidents or irregularities
• Complete attendance registers and required documentation
• Distribute equipment and escort candidates to the toilet
• Collect and return exam scripts following procedures
• Clear the exam room for the next session
• Attend training and refresher sessions
• Possibly invigilate on-screen assessments
• Support additional duties as requested by Exams Officer

Skills

Strong communication skills

Calm, professional demeanor

Attention to detail

Teamwork and independence

Job description

Exam Invigilators are responsible for ensuring that examinations are conducted strictly in line with JCQ and NCLT regulations. The role is crucial in maintaining exam integrity by ensuring:

• All candidates have an equal opportunity to demonstrate their abilities
• The security of examination materials before, during, and after exams
• The prevention of candidate malpractice
• The prevention of administrative errors

Key Responsibilities Before Exams

• Report to the Exams Officer prior to each exam session
• Keep exam papers and materials secure at all times
• Ensure exam rooms are set out in accordance with JCQ regulations
• Check seating plans against the exam room layout
• Admit candidates into the exam room, checking for unauthorised materials (e.g. pencil cases, mobile phones)
• Identify, seat, and instruct candidates in the conduct of their examinations
• Distribute exam papers and materials to candidates
• Deal with candidate queries, without providing specific help or guidance

During Exams

• Supervise candidates at all times and remain vigilant throughout examinations
• Ensure candidates do not communicate in any way once they have entered the exam hall
• Keep disruption to a minimum
• Deal effectively with emergencies or irregularities
• Record and report any incidents or irregularities
• Complete attendance registers
• Complete required documentation, including late arrival forms
• Deal with candidate queries, without providing specific help or guidance
• Distribute additional equipment and stationery where required
• Escort candidates to the toilet where necessary

After Exams

• Collect exam scripts following the correct procedures, ensuring they are checked against attendance registers
• Dismiss candidates from the exam room
• Return exam scripts and materials to the Exams Officer, ensuring security at all times
• Clear the exam room ready for the next session

Other Duties

• Attend training, refresher, or review sessions, or complete required electronic training
• Be prepared to invigilate on-screen assessments
• Undertake additional duties when required and appropriate, at the request of the Exams Officer, such as:
• Supervising clash candidates between exam periods
• Providing support for candidates with access arrangements (e.g. reader, scribe, prompter, word processor administration)
• Supporting exams-related administrative tasks, This is a casual role with hours offered during examination periods. It does not form a contract of employment with the School. The post is subject to safeguarding requirements and appropriate pre-employment checks.
• Strong communication and interpersonal skills
• A methodical, organised, and attentive approach
• Ability to work independently and as part of a team
• Calm, professional, and observant in a quiet exam environment

Previous experience is beneficial but not essential, as full training will be provided.

St Catherine's is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake child protection screening including an enhanced DBS check with a barred list check. This post is exempt from the Rehabilitation of Offenders Act 1974. Candidates must therefore disclose any spent and unspent convictions, cautions or bind overs, other than those considered 'protected' under the amendments to the Exceptions Order 1975 (2013 and 2020). As part of our safer recruitment processes under KCSIE guidelines, online searches will be conducted on all shortlisted candidates. St Catherine's is an equal opportunities employer.