Exams Officer

East Lancashire Learning Group; Pendleton; On-site; GBP 18,000 - 30,000; Full time

Benefits offered by this job

Workplace pension scheme

Enhanced sick pay

Health and wellbeing benefits

Staff recognition scheme

Family friendly policies

Free on-site parking

Job summary

East Lancashire Learning Group is seeking an Exams Officer to join our team at Nelson & Colne College. You will manage exam entries, registrations, certificates, and liaise with awarding bodies to ensure smooth examination delivery across the college group.

The successful candidate will work closely with the Exams Team Leader, be based primarily at Nelson & Colne College, and may travel across sites; experience with data systems and Excel is desirable, and safeguarding DBS checks apply.

Qualifications

• 4 GCSEs or equivalent including Maths and English at Grade C/4 or above.
• Level 3 qualification or higher, or able to demonstrate relevant experience.
• Experience of working on and inputting data on a computerised information system.
• Good working knowledge and practical experience of using Excel (desirable).
• Experience of MIS and Registry procedures (desirable).
• Experience of the EBS student records systems (desirable).
• Experience of working in an exams office (desirable).

Responsibilities

• Processing exam entries for a full range of qualifications delivered within the organisation, being aware of the requirements of individual awarding bodies and liaising with tutors to resolve any queries arising.
• Planning and providing timely processing of registration and certificate claim forms in order that deadlines are met and all results are processed onto the ILR to maximise achievement and funding.
• Ensuring that A-Level, T-Level and Vocational qualifications delivered across the organisation are processed in a timely way; receiving and checking entries from tutors; processing with the appropriate awarding body; liaising with tutors to resolve any queries.
• Acting as a point of contact with academic staff to aid the resolution of examination queries.
• Supervising the receipt and processing of certificates from awarding bodies and; notifying students and keeping processes under constant review with the aim of eliminating paper communications. Making sure certificates are stored correctly in the appointed locations for students to collect in person, and dealing with any queries which arise.
• Adhering to all Awarding Body and external organisation regulations and deadlines.
• Planning exam series including rooming requirements and working with learner access arrangements.
• Supporting the Exams Team Leader with the various exam activities throughout the year with regards to preparing of exam papers and invigilation.

Skills

Attention to detail

Data handling

Communication with tutors

Teamwork

Education

GCSEs including Maths and English

Level 3 qualification or higher

Tools

Excel

EBS

MIS systems

Job description

Exams Officer

Salary: Up to £29,663.80 per annum, dependant on experience
Hours: 37 per week
Contract Type: Permanent
Working Weeks: 52 per year
Site: Nelson & Colne College
Closing date: Midnight, Sunday 11 October 2026
Interview date: Monday 19 October 2026

‘Would you like to be part of a team that aims to create the extraordinary?’

Our Organisation

This role is advertised by East Lancashire Learning Group Professional Services. Part of East Lancashire Learning Group, ELLG Professional Services provides expert business support services to the wider College Group.

East Lancashire Learning Group is a beacon for educational excellence, made up of a family of colleges – Nelson & Colne College, Accrington & Rossendale College and Lancashire Adult Learning. The College Group is the only Further Education college in Lancashire to be graded as ‘Outstanding’ under the new Ofsted inspection framework.

Together the Group forms a Sixth Form, Skills and Technology Centre, University Centre, employer training and adult learning provider delivering exceptional teaching and learning to all ages and at all levels.

The Exciting Role

A new and exciting opportunity has become available for an Exams Officer.

We are looking to recruit a highly motivated exams officer to join our team working in a dynamic and fast paced environment providing exams planning and delivery across the college group. Working closely with the exams team leader you will help to plan and process exams, working with a range of awarding bodies and curriculum areas to provide examination planning for a wide range of qualifications.

The successful candidate will be primarily based at Nelson & Colne College but may be required to travel across sites.

This post could suit an experienced practitioner looking for their next challenge within an Outstanding organisation

What You Will Be Doing:

• Processing exam entries for a full range of qualifications delivered within the organisation, being aware of the requirements of individual awarding bodies and liaising with tutors to resolve any queries arising.
• Planning and providing timely processing of registration and certificate claim forms in order that deadlines are met and all results are processed onto the ILR to maximise achievement and funding.
• Ensuring that A-Level, T-Level and Vocational qualifications delivered across the organisation are processed in a timely way; receiving and checking entries from tutors; processing with the appropriate awarding body; liaising with tutors to resolve any queries.
• Acting as a point of contact with academic staff to aid the resolution of examination queries.
• Supervising the receipt and processing of certificates from awarding bodies and; notifying students and keeping processes under constant review with the aim of eliminating paper communications. Making sure certificates are stored correctly in the appointed locations for students to collect in person, and dealing with any queries which arise.
• Adhering to all Awarding Body and external organisation regulations and deadlines.
• Planning exam series including rooming requirements and working with learner access arrangements.
• Supporting the Exams Team Leader with the various exam activities throughout the year with regards to preparing of exam papers and invigilation.

What We Are Looking For:

• 4 GCSEs or equivalent including Maths and English at Grade C/4 or above.
• Level 3 qualification or higher, or able to demonstrate relevant experience.
• Experience of working on and inputting data on a computerised information system.
• Good working knowledge and practical experience of using Excel (desirable).
• Experience of MIS and Registry procedures (desirable).
• Experience of the EBS student records systems (desirable).
• Experience of working in an exams office (desirable).

What We Offer in Return:

• Access to a workplace pension scheme – with generous employer contributions.
• Enhanced occupational sick pay scheme and access to family friendly policies and benefits.
• A range of health and wellbeing benefits and support.
• Staff recognition scheme, including long service awards.
• Fantastic family friendly policies.
• Free on-site parking on all College sites.

Please visit the Careers section on our website for full details of our benefits http://www.eastlancslearning.ac.uk/

All of our posts are subject to an enhanced DBS check due to working with vulnerable adults and children. Should you wish to discuss this further, please get in touch with the HR team.