Senior Exams Assistant

Colchester Institute Enterprises Limited; Colchester; On-site; GBP 22,000 - 26,000; Full time

Job summary

Colchester Institute is recruiting a Senior Exams Assistant to join our team on a fixed term contract at Colchester Campus. This role focuses on ensuring examination entries, registrations and scheduling comply with JCQ and awarding body rules while delivering a positive student experience.

You will liaise with Curriculum Area Heads and the Additional Learning Support team to arrange access requirements, maintain data, and provide accurate information to students and staff.

Qualifications

• Excellent IT experience, including Microsoft Office products to produce clear and accurate communications, using information from databases and a wide range of communications media
• Experience of working in a busy administrative team environment, managing own workloads and various conflicting priorities
• Experience of dealing with people at all levels and of all ages, both in person, on the telephone and communicating by letter/email
• Experience of working with complex databases for data collection, input, tracking and reporting

Responsibilities

• Operating administrative procedures for student entry with examination bodies to include: the preparation and submission of qualification registrations and examinations entries by published deadlines and distributing information to curriculum teams. Developing and maintaining systems and procedures for handling examinations and assessment data.
• Develop good working relationships with Curriculum Area Heads. Work with them to plan examinations annually for their area using the Curriculum Plan as your key document.
• Develop good working relationships with the Additional Learning Support team to ensure all students requiring Access Arrangements have approval from the awarding body and approved arrangements are put in place.
• Administering procedures for examinations including liaison with colleagues on invigilation and accommodation, ensuring that examination body regulations are publicised and adhered to, collection and mailing completed scripts and making appropriate arrangements for students with exam access requirements or clashes of examinations. Collecting and inputting data to the colleges computerised student record systems, in particular that associated with assessments and examination entries.
• Ensuring that specialised stationery and examination scripts are securely stored, prepared and dispatched in accordance with awarding body regulations.
• Develop an understanding of, and keep up to date with, changing requirements of examination boards and governing bodies (in relation to registrations, examinations and certification), and assist the Exams Team Leader with communicating these to the examinations and timetabling team and, where appropriate, others within the college. Ensuring exams information on the website is always up to date and utilising other communication channels when necessary.
• To provide a continual review of the systems to ensure development, satisfactory controls and an effective examination service for the College and its students. Look for opportunities to remove unnecessary and/or manual processes that benefit both staff and students to ensure procedural notes are maintained for all key tasks.

Skills

Excellent IT experience

Microsoft Office

Administrative team experience

Customer/stakeholder communication

Database experience

Education

Level 2 English and Maths GCSE or equivalent

Education to level 3 or above or professional qualification in exams

Job description

Join Colchester Institute – Where Your Career Makes a Difference

At Colchester Institute, we believe in the power of education to transform lives and communities. As one of the leading providers of education and training in the region, we are proud to offer a dynamic, supportive, and forward-thinking working environment.

We are seeking a Senior Exams Assistantto join our team. In this role you willplay a key role in ensuring that internal and external examination processes are completed accurately, efficiently and within required timescales.

You will liaise with staff, students and examination awarding bodies to ensure students are entered and scheduled appropriately, and that examinations are organised and conducted in accordance with JCQ and awarding body regulations. You will help ensure examination processes run smoothly, providing a positive experience for students, staff and other stakeholders.

Working as part of a busy office-based team, you will share responsibility for delivering an efficient and customer-focused service. You will consider both the student and staff experience in everything you do, responding to enquiries promptly and professionally and providing clear, accurate and timely information to both internal and external customers.

Job title: Senior Exams Assistant

37 Hours per week, Full Time

6 Month Maternity Leave Cover

Colchester Campus

Fixed Term Contract

About the role:

• Operating administrative procedures for student entry with examination bodies to include: the preparation and submission of qualification registrations and examinations entries by published deadlines and distributing information to curriculum teams. Developing and maintaining systems and procedures for handling examinations and assessment data.

• Develop good working relationships with Curriculum Area Heads. Work with them to plan examinations annually for their area using the Curriculum Plan as your key document.

• Develop good working relationships with the Additional Learning Support team to ensure all students requiring Access Arrangements have approval from the awarding body and approved arrangements
  are put in place.

• Administering procedures for examinations including liaison with colleagues on invigilation and
  accommodation, ensuring that examination body regulations are publicised and adhered to, collection and mailing completed scripts and making appropriate arrangements for students with exam access requirements or clashes of examinations. Collecting and inputting data to the colleges computerised student record systems, in particular that associated with assessments and examination entries.

• Ensuring that specialised stationery and examination scripts are securely stored, prepared and dispatched in accordance with awarding body regulations.

• Develop an understanding of, and keep up to date with, changing requirements of examination boards and governing bodies (in relation to registrations, examinations and certification), and assist the Exams Team Leader with communicating these to the examinations and timetabling team and, where appropriate, others within the college. Ensuring exams information on the website is always up to date and utilising other communication channels when necessary.

• To provide a continual review of the systems to ensure development, satisfactory controls and an effective examination service for the College and its students. Look for opportunities to remove unnecessary and/or manual processes that benefit both staff and students to ensure procedural notes are maintained for all key tasks.

Essential Experience:

• Excellent IT experience, including Microsoft Office products to produce clear and accurate communications, using information from databases and a wide range of communications media
• Experience of working in a busy administrative team environment, managing own workloads and various conflicting priorities
• Experience of dealing with people at all levels and of all ages, both in person, on the telephone and communicating by letter/email
• Experience of working with complex databases for data collection, input, tracking and reporting.

Essential Qualifications:

• Minimum of Level 2 qualification in English and Mathematics GCSE 4+ or C and above / CSE Level 1 / O-Level C or above / Level 2 Adult Numeracy or Literacy or equivalent

• Education to level 3 or above and/or a professional qualification in examsor equivalent

Why join us?

At Colchester Institute, we value our staff and invest in their growth. Joining us means becoming part of a vibrant community dedicated to excellence in education and training. If you are passionate about making a difference and inspiring the next generation, we would love to hear from you.

We do not engage with recruitment or search agencies unless they have been officially contracted in line with our PSL.