Exams Officer: Planning, Entries & Certificates

East Lancashire Learning Group; Pendleton; On-site; GBP 18,000 - 30,000; Full time

Benefits offered by this job

Workplace pension scheme

Enhanced sick pay

Health and wellbeing benefits

Staff recognition scheme

Family friendly policies

Free on-site parking

Job summary

East Lancashire Learning Group is seeking an Exams Officer to join our team at Nelson & Colne College. You will manage exam entries, registrations, certificates, and liaise with awarding bodies to ensure smooth examination delivery across the college group.

The successful candidate will work closely with the Exams Team Leader, be based primarily at Nelson & Colne College, and may travel across sites; experience with data systems and Excel is desirable, and safeguarding DBS checks apply.

Qualifications

• 4 GCSEs or equivalent including Maths and English at Grade C/4 or above.
• Level 3 qualification or higher, or able to demonstrate relevant experience.
• Experience of working on and inputting data on a computerised information system.
• Good working knowledge and practical experience of using Excel (desirable).
• Experience of MIS and Registry procedures (desirable).
• Experience of the EBS student records systems (desirable).
• Experience of working in an exams office (desirable).

Responsibilities

• Processing exam entries for a full range of qualifications delivered within the organisation, being aware of the requirements of individual awarding bodies and liaising with tutors to resolve any queries arising.
• Planning and providing timely processing of registration and certificate claim forms in order that deadlines are met and all results are processed onto the ILR to maximise achievement and funding.
• Ensuring that A-Level, T-Level and Vocational qualifications delivered across the organisation are processed in a timely way; receiving and checking entries from tutors; processing with the appropriate awarding body; liaising with tutors to resolve any queries.
• Acting as a point of contact with academic staff to aid the resolution of examination queries.
• Supervising the receipt and processing of certificates from awarding bodies and; notifying students and keeping processes under constant review with the aim of eliminating paper communications. Making sure certificates are stored correctly in the appointed locations for students to collect in person, and dealing with any queries which arise.
• Adhering to all Awarding Body and external organisation regulations and deadlines.
• Planning exam series including rooming requirements and working with learner access arrangements.
• Supporting the Exams Team Leader with the various exam activities throughout the year with regards to preparing of exam papers and invigilation.

Skills

Attention to detail

Data handling

Communication with tutors

Teamwork

Education

GCSEs including Maths and English

Level 3 qualification or higher

Tools

Excel

EBS

MIS systems

Job description

East Lancashire Learning Group is seeking an Exams Officer to join our team at Nelson & Colne College. You will manage exam entries, registrations, certificates, and liaise with awarding bodies to ensure smooth examination delivery across the college group.

The successful candidate will work closely with the Exams Team Leader, be based primarily at Nelson & Colne College, and may travel across sites; experience with data systems and Excel is desirable, and safeguarding DBS checks apply.