Exams Officer

Nelson and Colne College Group; Nelson; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Workplace pension

Enhanced occupational sick pay

Health and wellbeing benefits

Staff recognition scheme

Family friendly policies

Free on-site parking

Job summary

Nelson & Colne College is seeking an Exams Officer to manage exam entries, registrations, certificates and liaise with curriculum teams across the college group. The role is based primarily at Nelson & Colne College but may require travel to other sites.

The successful candidate will handle A‑Level, T‑Level and vocational qualifications, work with awarding bodies, and ensure timely processing to support achievement and funding.

Qualifications

• 4 GCSEs including Maths and English at Grade C/4 or above.
• Level 3 qualification or higher, or able to demonstrate relevant experience.
• Experience of working on and inputting data on a computerised information system.
• Good working knowledge and practical experience of using Excel (desirable).
• Experience of MIS and Registry procedures (desirable).
• Experience of the EBS student records systems (desirable).
• Experience of working in an exams office (desirable).

Responsibilities

• Processing exam entries for a full range of qualifications delivered within the organisation, being aware of the requirements of individual awarding bodies and liaising with tutors to resolve any queries arising.
• Planning and providing timely processing of registration and certificate claim forms in order that deadlines are met and all results are processed onto the ILR to maximise achievement and funding.
• Ensuring that A-Level, T-Level and Vocational qualifications delivered across the organisation are processed in a timely way; receiving and checking entries from tutors; processing with the appropriate awarding body; liaising with tutors to resolve any queries.
• Acting as a point of contact with academic staff to aid the resolution of examination queries.
• Supervising the receipt and processing of certificates from awarding bodies and; notifying students and keeping processes under constant review with the aim of eliminating paper communications. Making sure certificates are stored correctly in the appointed locations for students to collect in person, and dealing with any queries which arise.
• Adhering to all Awarding Body and external organisation regulations and deadlines.
• Planning exam series including rooming requirements and working with learner access arrangements.
• Supporting the Exams Team Leader with the various exam activities throughout the year with regards to preparing of exam papers and invigilation.

Skills

Attention to detail

Organisational skills

Exams office experience

Data entry experience

Education

4 GCSEs including Maths and English at Grade C/4 or above

Level 3 qualification or higher, or able to demonstrate relevant experience

Tools

Excel

MIS procedures

EBS student records system

Job description

The Vacancy

Exams Officer
Salary: Up to £29,663.80 per annum, dependant on experience
Hours: 37 per week
Contract Type: Permanent
Working Weeks: 52 per year
Site: Nelson & Colne College
Closing date: Midnight, Sunday 11 October 2026
Interview date: Monday 19 October 2026

"Would you like to be part of a team that aims to create the extraordinary?"

Our Organisation

This role is advertised by East Lancashire Learning Group Professional Services. Part of East Lancashire Learning Group, ELLG Professional Services provides expert business support services to the wider College Group.

East Lancashire Learning Group is a beacon for educational excellence, made up of a family of colleges - Nelson & Colne College, Accrington & Rossendale College and Lancashire Adult Learning. The College Group is the only Further Education college in Lancashire to be graded as 'Outstanding' under the new Ofsted inspection framework.

Together the Group forms a Sixth Form, Skills and Technology Centre, University Centre, employer training and adult learning provider delivering exceptional teaching and learning to all ages and at all levels.

The Exciting Role

A new and exciting opportunity has become available for an Exams Officer.

We are looking to recruit a highly motivated exams officer to join our team working in a dynamic and fast paced environment providing exams planning and delivery across the college group. Working closely with the exams team leader you will help to plan and process exams, working with a range of awarding bodies and curriculum areas to provide examination planning for a wide range of qualifications.

The successful candidate will be primarily based at Nelson & Colne College but may be required to travel across sites.

This post could suit an experienced practitioner looking for their next challenge within an Outstanding organisation.

What You Will Be Doing:

• Processing exam entries for a full range of qualifications delivered within the organisation, being aware of the requirements of individual awarding bodies and liaising with tutors to resolve any queries arising.
• Planning and providing timely processing of registration and certificate claim forms in order that deadlines are met and all results are processed onto the ILR to maximise achievement and funding.
• Ensuring that A-Level, T-Level and Vocational qualifications delivered across the organisation are processed in a timely way; receiving and checking entries from tutors; processing with the appropriate awarding body; liaising with tutors to resolve any queries.
• Acting as a point of contact with academic staff to aid the resolution of examination queries.
• Supervising the receipt and processing of certificates from awarding bodies and; notifying students and keeping processes under constant review with the aim of eliminating paper communications. Making sure certificates are stored correctly in the appointed locations for students to collect in person, and dealing with any queries which arise.
• Adhering to all Awarding Body and external organisation regulations and deadlines.
• Planning exam series including rooming requirements and working with learner access arrangements.
• Supporting the Exams Team Leader with the various exam activities throughout the year with regards to preparing of exam papers and invigilation.

What We Are Looking For:

• 4 GCSEs or equivalent including Maths and English at Grade C/4 or above
• Level 3 qualification or higher, or able to demonstrate relevant experience.
• Experience of working on and inputting data on a computerised information system
• Good working knowledge and practical experience of using Excel (desirable)
• Experience of MIS and Registry procedures (desirable)
• Experience of the EBS student records systems (desirable)
• Experience of working in an exams office (desirable)

What We Offer in Return:

• Access to a workplace pension scheme - with generous employer contributions
• Enhanced occupational sick pay scheme and access to family friendly policies and benefits
• A range of health and wellbeing benefits and support
• Staff recognition scheme, including long service awards
• Fantastic family friendly policies
• Free on-site parking on all College sites

Please visit the Careers section on our website for full details of our benefits http://www.eastlancslearning.ac.uk/

East Lancashire Learning Group

East Lancashire Learning Group (ELLG) is comprised of Nelson and Colne College, Accrington and Rossendale College, Lancashire Adult Learning and ELLG Professional Services. Together we exist to transform lives through education, skills, and opportunity. Across the Group, we are home to 2,400 A Level and technical students aged 16 to 18, 16,500 adult learners, 1,300 apprentices, and 400 higher education students, all taking confident steps into high-value professional and technical careers through skills and higher education.

We are deeply rooted in our communities and proud to work alongside hundreds of local employers, shaping a skilled, adaptable, and ambitious workforce that drives growth and opportunity across our region. Our commitment goes beyond teaching; we offer personalised support, real-world experiences, and pathways that raise aspirations and strengthen social mobility for learners of all backgrounds.

Rated Outstanding by Ofsted for 20 consecutive years - the only college in the country to achieve this - ELLG combines excellent teaching and learning, driven by evidence-based pedagogies and practice, with innovation and employer partnership to meet the evolving needs of learners, industry, and society. Our drive towards research and development in teaching and learning underpins our practice, supporting our colleges to achieve sector-leading outcomes in English and maths, exceptional A level progress, and high satisfaction in higher education through the National Student Survey. In doing so, we create opportunities that strengthen our region, support employers, and open doors for every learner to achieve their potential.

*Please note we only accept applications submitted via our website*

**Please note: All of our posts are subject to an enhanced DBS check due to working with vulnerable adults and children. Should you wish to discuss this further, please get in touch with the HR team.**