Events & Facilities Admin Specialist (Hybrid)

ASA International Ltd; City of Edinburgh; Hybrid; GBP 18,000 - 25,000; Full time

Job summary

ASA International Ltd on behalf of a Public Sector organisation in Edinburgh seeks an Admin Assistant (Events and Facilities) on a 3-month hybrid contract. You will support reception, travel, meeting room management, catering, and safety compliance while handling enquiries with discretion.

The role requires strong communication, organisation, and the ability to prioritise in a busy setting, with a PAYE rate of about £15.50/hour and a 36-hour week.

Qualifications

• Proven track record in frontline customer service within an office environment.
• Experience working flexibly in a busy, multi-disciplinary team.
• Ability to adapt quickly to changing situations and priorities.
• Excellent communication, both written and verbal, across stakeholders.
• Strong organisational skills with accuracy and discretion.

Responsibilities

• Manage travel bookings and complex accommodation requests using online systems.
• Administer meeting room bookings and set up catering and reporting.
• Provide full reception duties including calls, visitors and mail distribution.
• Maintain office services procedures and procurement of supplies.
• Ensure security records and access badges are accurately kept.

Skills

Frontline customer service

Communication skills

Teamwork

Organisation & prioritisation

Discretion & confidentiality

Problem solving

Attention to detail

Microsoft 365 experience

Education

HNC/SCQF Level 7 equivalent in business admin

Tools

Microsoft Teams

Word

Excel

PowerPoint

SharePoint

Jira

Booker

Job description

ASA International Ltd on behalf of a Public Sector organisation in Edinburgh seeks an Admin Assistant (Events and Facilities) on a 3-month hybrid contract. You will support reception, travel, meeting room management, catering, and safety compliance while handling enquiries with discretion.

The role requires strong communication, organisation, and the ability to prioritise in a busy setting, with a PAYE rate of about £15.50/hour and a 36-hour week.