Hybrid Senior Administrator for Charity Operations

ASA International Ltd; Aberdeen City; Hybrid; GBP 15,000 - 22,000; Full time

Job summary

ASA Recruitment’s client, a public sector organisation in Aberdeen, seeks a Senior Administrator for a hybrid role on an initial 2-month contract at c.£13.60/hour PAYE (experience‑based).

Responsibilities include calendar management, CRM upkeep, project tracking, bookkeeping support and board-level administration. You’ll work closely with SMT and external partners, ensuring efficient, compliant operations.

Qualifications

• Qualified in administration or related field (e.g., Business Administration, Office Management).
• Experience using Office 365 (Word, Excel, PowerPoint, Outlook).
• Familiarity with CRM systems and project management software.
• Experience with bookkeeping/financial administration and accounting systems.
• Diary/calendar management and multiple schedule coordination.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication with stakeholders.
• Experience supporting senior management and leadership teams.
• Digital filing and data management proficiency.
• Self-motivated, proactive, and capable of independent decision‑making.
• Ability to manage upwards and build internal/external relationships.

Responsibilities

• Carry out daily administration tasks to support delivery of organisation goals.
• Improve office procedures for efficiency and productivity.
• Manage SMT calendar, meetings, events and appointments.
• Maintain digital filing in line with data management policies.
• Provide admin support to SMT including diary and event logistics.
• Oversee office supplies and inventory management.
• Support events with equipment booking and logistics.
• Maintain charity CRM data and communications.
• Support project teams using PM systems to track tasks.
• Assist with bookkeeping and financial records maintenance.
• Prepare monthly HR records including leave tracking.
• Support funds distribution administration.
• Monitor policy review dates and ensure regulatory compliance.
• Be main point of contact for staff, external partners and public.
• Organise board/organisational meetings, agendas, minutes, actions.

Skills

Office 365

CRM systems

Project management

Bookkeeping basics

Diary management

Communication skills

multitasking

Education

Administration qualification

Tools

Office software

Job description

ASA Recruitment’s client, a public sector organisation in Aberdeen, seeks a Senior Administrator for a hybrid role on an initial 2-month contract at c.£13.60/hour PAYE (experience‑based).

Responsibilities include calendar management, CRM upkeep, project tracking, bookkeeping support and board-level administration. You’ll work closely with SMT and external partners, ensuring efficient, compliant operations.