Executive Support Officer

ASA Recruitment; City of Edinburgh; On-site; GBP 37,000 - 46,000; Full time

Job summary

ASA Recruitment’s client, a Public Sector organisation in Edinburgh, is seeking an Executive Support Officer on an initial 12-month contract at a rate of c.£200-£250/day inside IR35, based on experience.

The role supports the Co-Secretaries, the Chair and Senior Counsel and deputises for the Executive Support Manager as required, covering wider teams as needed. Strong admin and IT skills are essential.

Qualifications

• Experience in executive support or administration.
• Proven ability to manage diaries and coordinate meetings.

Responsibilities

• Ensuring efficient back of house services across enabling functions.
• Providing efficient, proactive support to a team.
• Proactive diary and inbox management and travel booking.
• Organising and preparing meetings and events, prioritising tasks and coordinating activity.
• Minuting meetings, preparing agendas and papers.
• Ability to deputise for the Executive Support Manager in PA and secretariat duties as required.
• Provides support for the Co-Secretaries, the Chair and Senior Counsel as required.
• Other administrative tasks as required to support wider teams.

Skills

Executive support

Diary management

Meeting coordination

Travel booking

Tools

Microsoft Office

Job description

ASA Recruitment’s client, a Public Sector organisation in Edinburgh, is currently looking to recruit an Executive Support Officer, on an initial 12-month contract (with potential extensions) on a rate of c.£200-250/day inside of IR35 (based on experience).

The Role:

The Corporate Services team provide a wide range of business support throughout the organisation. The main areas that Corporate Services cover are finance, procurement, business management, executive and management support, property, training, events, IT/systems, human resources, risk management and programme management.

The role holder will use a range of corporate systems, in particular Microsoft Office applications, for storing, managing and retrieving information. The role holder will cover reception duties and provide business support for the Co-Secretaries, the Chair and Senior Counsel and will deputise for the Executive Support Manager as required. Support to wider teams will also be required.

Responsibilities:

• Ensuring efficient back of house services working across enabling functions
• Providing efficient, effective and proactive support to a team
• Proactive diary and inbox management and travel booking
• Organising and preparing meetings and events, prioritising tasks and coordinating activity
• Minuting meetings, preparing agendas and papers
• Ability to deputise for the Executive Support Manager in PA and secretariat duties as required
• Provides support for the Co-Secretaries, the Chair and Senior Counsel as required
• Other administrative tasks (printing, filing) as required
• Undertaking any other appropriate duties as required to support wider teams

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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