Events Coordinator

University of Oxford; Oxford; Hybrid; GBP 31,000 - 37,000; Full time

Job summary

The University of Oxford is seeking an Events Coordinator to manage administrative arrangements for various meetings and events within the Oxford Population Health department. This role involves engaging with stakeholders and ensuring high-quality service delivery. The position is full-time, with a fixed term of two years, and offers a comprehensive benefits package.

Benefits

38 days annual leave

Hybrid working

Contributory pension scheme

Childcare services

Family leave schemes

Cycle and electric car loan schemes

Employee Assistance Programme

Membership to social and sports clubs

Discounted bus travel

Contribution towards lunch

Qualifications

• Proven experience in events management.
• Excellent written, oral, and interpersonal communication skills.
• Proactive and hands-on approach to planning and organising.

Responsibilities

• Responsible for all administrative arrangements for meetings and events.
• Manage face-to-face, online, and hybrid events.
• Generate engagement with stakeholders including staff and students.

Skills

Events management

Communication skills

Problem-solving

Job description

Oxford Population Health (the Nuffield Department of Population Health, University of Oxford) is a global pioneer and leader in population health science. The department has over 900 staff, students and academic visitors who work together to investigate the causes and prevention of disease and lead human health forward.

The Communications Team work with world-leading researchers to strengthen the department’s reputation and maximise the impact of its research. As Events Coordinator, you will be responsible for all administrative arrangements for a range of meetings and events held by Oxford Population Health. You will work as part of a small team to generate engagement with a range of stakeholders, including staff, students, and external event attendees. You will manage face-to-face, online and hybrid events, working with other members of the Communications Team, the IT/AV and Administration Teams, event ‘sponsors’, venue staff and suppliers.

To be considered, you will have proven experience in events management and a strong ability to deliver high-quality service to customers. Excellent written, oral, and interpersonal communication skills are essential, along with a demonstrated ability to build effective relationships and communicate clearly. You should be proactive and hands-on in your approach to planning, organising, decision-making, and problem-solving.

In return we offer an excellent benefits package including:

• 38 days annual leave (pro rata for part time)
• Hybrid working
• An excellent contributory pension scheme
• Childcare services
• Family leave schemes
• Cycle and electric car loan schemes
• Employee Assistance Programme
• Membership to social and sports clubs
• Discounted bus travel and travel loans
• Daily (weekday) contribution towards lunch purchased in the BDI/OxPop Buildings
• Twice weekly coffee and cake mornings, and social events throughout the year

The position is full-time (part-time considered) and fixed term for two years.

The closing date for applications isnoon on 3 June 2025 at 12pm.

You will be required to upload a CV and supporting statement as part of your online application. The supporting statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description.

£31,459 to £36,616 per annum : Grade 5