Events Coordinator

New Appointments Group; Thanet District; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

New Appointments Group is seeking an experienced Events Coordinator to support the planning and delivery of commercial and corporate events for business clients. The role focuses on logistics and onsite delivery, with hybrid working in Thanet and regular office attendance for team meetings.

Ideal candidates will have a proven track record in event coordination, strong organisational skills, and the ability to manage budgets, suppliers and deadlines.

Qualifications

• Experience in event coordination or event management.
• Strong knowledge of event logistics, supplier coordination and onsite delivery.
• Excellent organisational and administrative skills, with strong attention to detail.
• Proven ability to manage suppliers, budgets, costs and deadlines.
• Willing and able to travel internationally, usually 3 to 4 times a year.
• Flexible to attend events and work outside standard office hours when required.

Responsibilities

• Coordinate end-to-end event logistics with venues, suppliers and the team to ensure everything is organised.
• Liaise with venues and suppliers, obtain quotations and negotiate costs.
• Manage event budgets, cost sheets, payments and key deadlines.
• Coordinate registrations, final numbers and event requirements, ensuring accurate event plans.
• Take a hands-on role in onsite event delivery, overseeing set-up and staff.
• Coordinate social events, venue visits and site inspections as required.
• Work with the Communications Team on branding, promotional materials and event requirements.

Skills

Event coordination

Logistics management

Budgeting

Supplier management

Travel coordination

Job description

Events Coordinator

Location: Hybrid, based in Thanet, with regular office attendance for team meetings
Hours: Monday to Friday, 9am to 5pm
Travel: International travel required, usually 3 to 4 times a year

We are looking for an experienced Events Coordinator to support the planning and delivery of commercial and corporate events for business clients, with a key focus on event logistics and onsite delivery.

Please note: Candidates should be based near Thanet within a reasonable commuting distance.

Key Responsibilities

• Coordinate end-to-end event logistics, working with venues, suppliers and the wider team to ensure everything is organised and in place.
• Liaise with venues and suppliers, including caterers and equipment providers, obtaining quotations and negotiating costs.
• Manage event budgets, cost sheets, payments and key deadlines.
• Coordinate registrations, final numbers and event requirements, ensuring accurate event plans and working documents are prepared.
• Take a hands-on role in onsite event delivery, overseeing set-up, suppliers, staff and the smooth running of events.
• Coordinate social events, venue visits and site inspections as required.
• Work with the Communications Team on branding, promotional materials and event requirements.

Person Specification

• Previous experience in event coordination or event management.
• Strong knowledge of event logistics, supplier coordination and onsite delivery.
• Excellent organisational and administrative skills, with strong attention to detail.
• Proven ability to manage suppliers, budgets, costs and deadlines.
• Willing and able to travel internationally, usually 3 to 4 times a year.
• Flexible to attend events and work outside standard office hours when required.

Email: (url removed)

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.