Events Assistant

British Private Equity & Venture Capital Association (BVCA); London; On-site; GBP 25,000 - 35,000; Full time

Job summary

The BVCA is seeking a full-time administrative support role, ideal for candidates with strong organizational skills and a passion for event management. This position involves managing event logistics, data accuracy, and communication, while providing a supportive environment for professional growth. Join a dynamic team and contribute to the success of the UK's private capital industry.

Benefits

25 days holiday plus Bank Holidays

10% non-contributory pension

Life assurance (4 times salary)

Private medical insurance

Cycle to Work Scheme

Qualifications

• Strong administrative skills with a focus on process improvement.
• Adaptable and flexible to changing business needs.
• Proficient in MS Office and CRM databases.

Responsibilities

• Assist with delegate and speaker management for events.
• Use CRM to manage event-related data and ensure accuracy.
• Support in-person and digital event execution.

Skills

Strong administrative skills

Excellent time management

Organisational skills

Strong interpersonal skills

Communication skills

Tools

MS Office

CRM databases (preferably Microsoft Dynamics)

Job description

This full-time role offers an exciting opportunity to support a dynamic team while developing your skills in administration and data management. The ideal candidate will thrive in a fast-paced, high-pressure environment, managing multiple tasks and deadlines with ease, and maintaining professionalism at all times.

Key responsibilities include assisting with delegate & speaker management for our large events, diary management for senior members of Events Delivery team and general data/admin for the department. The position requires flexibility, with occasional travel and extended working hours during events. The successful candidate will be a team player, able to prioritise effectively and ensure effect administration and data management for events while maintaining a positive attitude under pressure.

This role provides an excellent opportunity to develop strong admin and data experience while contributing to the success of the BVCA.

The role will offer you:

Role Responsibilities

• Event Support: Assist with delegate and speaker management for flagship events, diary management, and general data/admin tasks.
• Data Management: Use CRM to manage event-related data, maintain online filing systems, and ensure data accuracy.
• Communication: Coordinate pre- and post-event communications, arrange panel calls, and manage event collateral.
• Execution: Support in-person and digital event execution, manage delegate bookings, and handle pre- and post-event communications.
• Administrative Tasks: Maintain event files, systems, and databases, manage the events inbox, and support ad-hoc projects.
  
  
  

Requirements

• Strong administrative skills with a focus on process improvement
• Adaptable and flexible, able to respond to changing business needs
• Excellent time management and organisational skills
• Proficient in MS Office and CRM databases (preferably Microsoft Dynamics)
• Exceptional accuracy and proof-reading abilities
• Strong interpersonal and communication skills
  
  
  

Benefits

Why come work for the BVCA?

• Be part of the leading trade body for the private capital industry in the UK, supporting the growth of the industry and deepening the understanding of external stakeholders to the benefit of the industry
• Experience a friendly, engaged, and passionate work environment (with regular social activities) with a supportive culture
• A competitive salary, reflecting the technical requirements and seniority of the role, and a performance-related discretionary bonus
• Enjoy important benefits: 25 days holiday in addition to Bank Holidays; a 10% non-contributory pension; non-contractual day off for your birthday
• Life and medical benefits: life assurance (4 times salary); private medical Insurance for you*; health cash plan*; critical Illness and income protection insurance*; employee Assistance Programme - includes Mental Health support, Virtual GP, Nutrition advice and Financial wellbeing
• Other benefits: interest free season ticket loan; corporate discounts; reimbursement of up to 2 relevant professional institutes; generous support for professional and personal development, Cycle to Work Scheme
  
  

The BVCA supports an environment that is based on merit and inclusiveness, where all employees can develop their full potential, irrespective of their race, gender, marital status, age, disability, religious belief, political opinion or sexual orientation.