Events Administrator

Allscreens Nationwide Ltd; Chelmsford; Hybrid; GBP 20,000 - 33,000; Full time

Job summary

Allscreens Nationwide Ltd is seeking an organised Events Administrator to provide administrative and operational support across a portfolio of events. The role combines office-based coordination with occasional on-site event assistance.

You will work with WordPress portals, Excel and internal systems, coordinating with clients, exhibitors and suppliers to keep timelines and records accurate, with a proactive approach in a busy environment.

Qualifications

• Previous experience in an administrative, coordination or support role.
• Experience using WordPress, particularly with back-end systems and content creation.
• Strong working knowledge of Microsoft Excel, including maintaining spreadsheets, trackers and databases.
• Excellent organisational and time-management skills, with the ability to prioritise competing deadlines.
• Excellent written and verbal communication skills.
• Confident dealing with clients, exhibitors, suppliers and internal stakeholders.
• Strong IT skills and the ability to learn and use new systems and online portals.
• Previous events experience would be advantageous but is not essential.
• A proactive, flexible and positive approach to work.
• Ability to work independently as well as part of a wider team.
• Comfortable working in a fast-paced environment, particularly during busy event periods.

Responsibilities

• Provide administrative support throughout event planning and delivery.
• Create, manage and maintain event portals using WordPress.
• Update online portals with exhibitor information and materials.
• Process orders and ensure accurate data recording.
• Liaise with clients, exhibitors and suppliers providing professional service.
• Monitor shared email inboxes and respond to enquiries promptly.
• Maintain spreadsheets, databases and trackers in Excel.
• Raise Purchase Orders and coordinate with Accounts for payments.
• Prepare site packs, schedules and exhibitor information.
• Maintain filing systems (electronic and physical).
• Assist with pre-event and post-event administration and filing.
• Support the wider events team with ad-hoc tasks and projects.
• Provide occasional on-site support at events.

Skills

WordPress

Microsoft Excel

Organisational skills

Communication skills

Time management

Job description

Salary: Up to £32,500 per annum, depending on experience

Working Pattern: Hybrid – 4 days in the office, 1 day working from home- Occasional On Site Event Support may be required with flexibility around event days

Hours: Monday to Friday, 9:00am – 5:00pm

Holiday: 25 days annual leave

We are looking for an organised, proactive and detail-focused Events Administrator to join our team and provide administrative and operational support across a portfolio of events.

The successful candidate will be confident working with online portals, WordPress, Microsoft Excel and internal systems, while building positive relationships with clients, exhibitors and suppliers. This is a varied role that requires excellent organisation, communication skills and the ability to manage multiple deadlines in a busy events environment.

Key Responsibilities

• - Provide administrative support throughout the planning and delivery of events.
• - Create, manage and maintain event portals using WordPress, including back-end administration and content creation.
• - Create and update online event portals, uploading exhibitor information, documents, event content and other relevant materials.
• - Take, process and manage orders, ensuring information is recorded accurately and efficiently.
• - Liaise with clients, exhibitors, suppliers and internal teams, responding to queries and providing a professional level of customer service.
• - Monitor shared email inboxes and ensure enquiries and requests are dealt with promptly.
• - Maintain accurate spreadsheets, databases and event trackers using Microsoft Excel.
• - Raise Purchase Orders and provide instructions to the Accounts team to ensure invoices and payments are processed correctly.
• - Prepare and organise event site packs, schedules, exhibitor information and other event documentation.
• - Maintain accurate electronic and physical filing systems.
• - Assist with general event administration, including data entry, document preparation, record keeping and updating event information.
• - Work closely with Project Managers to support the successful planning and delivery of events.
• - Provide occasional on-site support at events, assisting Project Managers with event-day requirements.
• - Assist with pre-event and post-event administration, ensuring all relevant information and documentation is completed and filed correctly.
• - Support the wider events team with ad-hoc administrative tasks and projects as required.

Skills & Experience

• - Previous experience in an administrative, coordination or support role.
• - Experience using WordPress, particularly with back-end systems and content creation.
• - Strong working knowledge of Microsoft Excel, including maintaining spreadsheets, trackers and databases.
• - Excellent organisational and time-management skills, with the ability to prioritise competing deadlines.
• - Strong attention to detail and a high level of accuracy.
• - Excellent written and verbal communication skills.
• - Confident dealing with clients, exhibitors, suppliers and internal stakeholders.
• - Strong IT skills and the ability to learn and use new systems and online portals.
• - Previous events experience would be advantageous but is not essential.
• - A proactive, flexible and positive approach to work.
• - Ability to work independently as well as part of a wider team.
• - Comfortable working in a fast-paced environment, particularly during busy event periods.

If you are interested please contact [e-mail]