Event Planning & Administration Coordinator

Forum Events & Media Group; Hertford; Hybrid; GBP 22,500 - 27,500; Full time

Benefits offered by this job

Company events

Company pension

On-site parking

Referral programme

Work from home (hybrid)

Job summary

A leading events organization in Hertford is seeking a Business Operations Manager to oversee B2B events. The successful candidate will manage event logistics, provide administrative support, and ensure seamless execution of up to 15 events annually. This entry-level role requires strong organizational skills and previous experience in event management. A full UK driving license is also essential. The position offers a hybrid working model and a salary of up to £25k based on experience.

Qualifications

• Previous experience in events and event management is essential.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple projects and deadlines effectively.

Responsibilities

• Managing all operational aspects onsite for up to 15 events a year.
• Plan and coordinate all aspects of events, catering, entertainment, and logistics.
• Conduct post-event evaluations to gather feedback and improve future events.

Skills

Event management experience

Administrative and organisational skills

Proficient in Microsoft Office

Excellent communication skills

Detail-oriented

Full UK Driving License

Tools

CRM Software

Event planning software

Job description

Business Operations Manager at Forum Events Ltd

Events & Operations Coordinator

Role Summary

The Operations and Administration position involves organizing and managing B2B events. This includes working with the Operations Manager with organizing all pre-event schedules and administration, communicating with the event sales team, venues, and event contractors, and setting up exhibition stands and providing on-site support for other networking events. Additionally, the role involves providing admin support and creating and organizing processes across departments.

Office hours

9am-5pm Monday – Friday with occasional weekend set up

Flexible working includes working from home, subject to change

Employment type

• Full-time

Salary

Salary: up to £25k Dependant on Experience

Skillset

• Previous experience in events and event management is essential


• Strong administrative and organisational skills


• Proficient in Microsoft Office, CRM & Software systems is essential.


• Excellent communication skills, both written and verbal.


• Confident handling phone and email correspondence.


• Capable of working independently and as part of a team.


• Detail-oriented with a proactive approach.


• Ability to manage multiple projects and deadlines effectively.


• Adaptability to dynamic environments.


• Experience with event planning and coordination software.


• Strong networking and relationship-building skills.


• Ability to work well under pressure


• Full UK Driving License

Responsibilities

Operations

• Managing all operational aspects onsite for up to 15 events a year


• Plan and coordinate all aspects of events, catering, entertainment, and logistics.


• Pre event setup and close down, ensuring all elements are in place for a successful execution, including preparation of event kit.


• Creating itineraries, within our bespoke software (full training will be given)


• Conduct post-event evaluations to gather feedback and improve future events (debriefs)


• Liaising with different teams and departments ensuring all attendees, speakers and industry partners have everything they need to for their attendance.


• Setting up of any Exhibition attendance as a business, through their online portals and onsite set up/breakdown.

Admin

• Management of Memberships & FAM Trip admin and management.


• Organising Staff Teambuilding/Christmas Events


• Additional leave


• Company events


• Company pension


• On-site parking


• Referral programme


• Work from home (hybrid)

Seniority level

• Entry level

Industries

• Events Services