Project Manager (Event Operations)

Aquent; London; On-site; GBP 40,000 - 65,000; Full time

Job summary

A multinational cloud-based software company seeks an experienced Project Manager (Event Operations) to oversee the execution of high-impact events in London. This role offers a dynamic opportunity to lead project planning and coordination, requiring strong organizational skills and experience in managing complex timelines. Candidates should have at least 5 years of relevant project management experience and proficiency in planning tools like Workfront.

Qualifications

• 5+ years of project management experience on large-scale projects.
• Confident user of project management software (Workfront).
• Experience in events, production, logistics, or agency environments preferred.

Responsibilities

• Manage project planning, timelines, and resources for complex events.
• Collaborate with cross-functional teams to ensure alignment on deliverables.
• Lead project reporting and contribute to process improvement initiatives.

Skills

Planning

Scheduling

Multitasking

Communication

Organizational Abilities

Risk Management

Tools

Workfront

Job description

Our client is seeking an experienced and highly organized Project Manager (Event Operations) to lead the planning, coordination, and execution of complex, high-impact events.

In this role, you will play a critical part in bringing events to life, serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution.

This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart.

What You’ll Do

1. Project Planning & Timeline Management
2. Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies.
3. Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners.
4. Ensure resource allocation, capacity planning, and task prioritization align with strategic goals.
5. Cross-Functional Coordination
6. Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables.
7. Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams.
8. Manage collaborator expectations and foster alignment through proactive updates, and address issues of risks or delays promptly.
9. Identify potential project risks and blockers early, implementing mitigation strategies and escalating critical issues to leadership as needed.
10. Track interdependencies across workstreams to ensure timely execution and continuity of deliverables.
11. Maintain risk registers and contingency plans to safeguard delivery outcomes.
12. Reporting & Process Optimisation
13. Lead weekly project reporting, including timeline progress, risks, and resource planning insights.
14. Contribute to process improvement initiatives by documenting lessons learned, optimizing workflows, and supporting the development of standard processes for project delivery.
15. What You Need to Succeed
16. Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively.
17. At least 5 years of project management experience on large-scale projects.
18. Confident user of project management software Workfront.
19. Excellent communicator with natural organizational abilities to coordinate across teams.
20. Strong focus on processes, with the ability to adjust and thrive in demanding situations.
21. Experience in events, production, logistics, or agency environments is preferred but not mandatory.

*This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.

#LI-OL1

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Client Description

A multinational cloud-based software company specializing in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.