Event Maestro: Client-Focused Conference & Banqueting

Utilita Arena; Coventry; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

25 Days Annual Leave

Life Assurance

5% Pension Contribution

Healthshield Cover

Employee Assistance Programme

Eye Care Support

Cycle to Work Scheme

Employee Referral Scheme

Job summary

Legends Global in Coventry is seeking an Event Executive to support the planning, coordination and delivery of conferences, meetings, exhibitions, banqueting and hospitality events, ensuring an exceptional client experience and seamless operational execution.

The role independently manages conference and banqueting events valued under £10,000, while supporting Event Managers on larger events, acting as a key liaison between clients, internal teams and suppliers to ensure successful delivery.

Qualifications

• Previous experience in an events, hospitality or customer service environment.
• Experience supporting the planning, coordination or delivery of customer-facing events is desirable.
• Familiarity with event management systems, with experience of iVvy advantageous.

Responsibilities

• Coordinate and deliver events by managing client requirements, preparing Event Banqueting Orders (EBOs), event timelines and operational briefs, and supporting successful execution of conferences, meetings, exhibitions and hospitality functions.
• Manage client relationships throughout the event lifecycle, conducting client communications, meetings and site visits to ensure requirements are understood and delivered.
• Provide comprehensive event administration, maintaining accurate event records, contracts and booking system information, plus floorplans, staffing schedules and setup instructions.
• Support on-site event delivery, acting as a client contact and coordinating with Catering, Operations, Technical and Front of House teams to meet specifications.

Skills

Communication

Organisational skills

Multitasking under pressure

Microsoft Office

Stakeholder management

Tools

iVvy

Job description

Legends Global in Coventry is seeking an Event Executive to support the planning, coordination and delivery of conferences, meetings, exhibitions, banqueting and hospitality events, ensuring an exceptional client experience and seamless operational execution.

The role independently manages conference and banqueting events valued under £10,000, while supporting Event Managers on larger events, acting as a key liaison between clients, internal teams and suppliers to ensure successful delivery.