Event Executive

Bray Leino Limited; Bristol; On-site; GBP 20,000 - 28,000; Full time

Job summary

Bray Leino Limited is seeking an Events Assistant to support the events team in managing and delivering a variety of physical, virtual, and hybrid events. This role requires a detail-oriented individual with strong communication skills to handle logistics, marketing, and reports, alongside the opportunity for growth within a dynamic environment.

Benefits

25 days holiday, increasing to 29 after 2 years

Company pension scheme

Cycle to work scheme

Employee discount scheme

Medical plan for dental, physio, etc.

Employee assistance programme

Qualifications

• Previous experience in an events focused role is desirable.
• Flexible and willing to travel for events as required.
• Able to manage multiple tasks under tight deadlines.

Responsibilities

• Support in the management and delivery of various events.
• Manage event logistics including delegate recruitment and communications.
• Produce progress reports for Event Managers and assist with on-site event delivery.

Skills

Attention to detail

Communication

Organizational skills

Microsoft Office

Education

Events related qualification

Job description

Bray Leino Events is the home of brand experience.

We create high-impact events, exhibitions, and activations for leading brands and public sector organisations. Our 200+ creatives, strategists, designers, digital specialists, marketers, event producers, and delivery experts provide global solutions from offices across the UK, Europe, Asia, the US, and the Middle East.

Every year, we bring hundreds of brand experiences to life. We imagine differently to make the extraordinary happen.

Key responsibilities:

You will be responsible for supporting the team in the management and delivery of a range of physical, virtual and hybrid events throughout the year, in the public and private sector. As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same. You will:

Work with and effectively support the events team on pre- live- and post-event management, including:

• Be responsible for delegate recruitment; day-to-day management and communication (UK and International)
• Manage invitations, registrations & RSVPs, providing timely updates when required.
• Liaise with 3rd parties and manage event logistics – accommodation, rooming lists, venues, suppliers etc.
• Collate logistical information and maintain databases; dietary requirements, access requirements, flight times, hotel room bookings etc.
• Create registration websites and making updates to virtual platforms via CMS.
• Marketing; including disseminating e-flyers, updating website copy, email and telephone enquiries.
• Monitor inbound calls and emails, responding within agreed SLAs.
• Make calls for telephone follow-up to gather logistical information or aid delegate recruitment.
• Keep CRM systems up to date.
• Take responsibility for collateral; proof reading and collating information for event materials (brochures, flyers, branded items etc.) and liaise with printers/suppliers/creative studio for production of materials.
• Produce progress reports for Event Managers / Event Directors
• Attend meetings and produce contact reports
• Support on-site event delivery – UK and overseas. Live delivery for virtual events, sometimes working weekends and evenings as required
• Contribute to post event evaluation – analysing data and collating reports
• Actively contribute to internal meetings and discussions

About the person...

• Can demonstrate a passion for events, has an events related qualification and/or previous experience in an events focused role
• Take pride in their work
• Remains calm under pressure, can manage a number of tasks simultaneously and maintains excellent attention to detail while working to tight deadlines
• Can work effectively and efficiently with logistical data, ensuring all records and databases are kept in line with best practice and all information is recorded accurately
• Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people
• Is not afraid to pick up the ‘phone to request information or encourage a delegate to register for an event
• Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
• Is flexible and wants to travel within the UK and abroad for a few days at a time – often working long hours during events
• Has an appetite and willingness to learn, not afraid to ask questions

What we offer:

For starters, you get 25 days holiday, which goes up to 29 after 2 years. There’s a company pension scheme, cycle to work scheme, and an extensive employee discount scheme that will save you money on everything from gym memberships to eating out.

We play hard. We throw awesome seasonal staff socials, finish early on Fridays in the summer, and we close down every year between Christmas and New Year.

We’ll look out for your wellbeing. There’s a medical plan that pays cashback on your dental treatment, glasses, physio and things like that; plus, it features an employee assist programme with a 24hr GP hotline and wellbeing support service. And if you refer a friend to come and work for us, we’ll pay you a finder’s fee.

The serious stuff:

We take the serious stuff seriously. You’ll be given access to the learning and development you need to grow and progress. And we have clear codes of conduct and policies on issues like equality, diversity & inclusion, and sustainability. So if you have a view or an idea, we’ll want you to be involved in helping us always be better. We are proud to be a Disability Confident Committed (Level 1) Employer. As a Disability Confident Committed Employer we have committed to; ensure our recruitment process is inclusive and accessible, communicating and promoting vacancies, offering an interview to disabled people who meet the minimum criteria for the job and anticipating and providing reasonable adjustments as required.

If this sounds like something for you, apply today!