Event Coordinator

Mitie; Newbury; On-site; GBP 28,000 - 40,000; Full time

Job summary

Signature is seeking a creative, highly organised and hands-on Event Coordinator to join our Signature team at a high-profile corporate workplace in Newbury. This role offers the chance to own a busy programme of company and business events across two dedicated event and customer experience spaces.

From initial brief and creative concept through to live delivery and post-event review, you’ll own the event from start to finish.

Qualifications

• Creative and highly organised individual with hands-on approach.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent stakeholder management and communication skills.
• Experience coordinating corporate or venue-based events, including planning, suppliers, logistics and live delivery.

Responsibilities

• Own events from initial brief through delivery, close-down and review.
• Manage the events calendar across two dedicated spaces.
• Translate briefs into creative, practical event concepts and plans.
• Develop event plans, layouts, run sheets, checklists and contingency plans.
• Coordinate spaces, technology, access, signage, deliveries and event set-up.
• Provide hands-on event management on the day and ensure a seamless experience.

Skills

Creativity

Organisation

People skills

Attention to detail

Stakeholder mgmt

Budget management

Event coordination

Viva Engage

Tools

Viva Engage

Job description

Hours: 40 hours per week | Flexibility around event delivery

Create events that people remember.

We're looking for a creative, highly organised and hands‑on Event Coordinator to join our Signature team at a high-profile corporate workplace in Newbury.

This is an exciting opportunity to take ownership of a busy programme of company and business events, primarily across two dedicated event and customer experience spaces, with occasional support for events across the wider estate.

From the initial brief and creative concept through to live delivery and post-event review, you'll own the event from start to finish.

What you'll do

No two events will be exactly the same. You'll combine creativity with brilliant organisation to turn event briefs into engaging, professional and memorable experiences.

You’ll:

• Own events from initial brief through to delivery, close-down and review
• Manage the events calendar across dedicated event and customer experience spaces
• Take briefs and turn them into creative, practical event concepts
• Develop event plans, layouts, run sheets, checklists and contingency plans
• Coordinate spaces, technology, access, signage, deliveries and event set‑up
• Provide visible, hands‑on event management on the day
• Work closely with business stakeholders, EAs, PAs and operational teams
• Coordinate approved suppliers and manage event budgets in line with procurement processes
• Create clear and engaging event communications, including Viva Engage content
• Manage last‑minute changes calmly and confidently
• Gather feedback and review event performance to make the next experience even better.
• You’ll own the detail behind the scenes so that the experience feels effortless for everyone attending.

Who are we looking for?

We're looking for someone who is creative, organised and brilliant with people, but who also loves the detail required to make a great event happen.

You’ll thrive in this role if you:

• Love taking an idea and bringing it to life
• Bring fresh and creative thinking to event briefs
• Are highly organised and comfortable managing multiple priorities
• Take ownership and follow things through
• Build strong relationships with stakeholders and suppliers
• Have excellent attention to detail
• Stay calm and solutions‑focused when plans change
• Are comfortable working with senior stakeholders
• Can balance creativity with budgets, logistics, safety and operational requirements
• Take pride in delivering a brilliant experience from beginning to end.
• You’ll ideally have experience coordinating corporate, company or venue‑based events, including planning, suppliers, logistics, budgets and live event delivery. Experience within a dedicated corporate venue or customer experience environment would be particularly valuable.

Become a Moment Maker

At Signature, we use Momentology® to intentionally design and deliver moments that shape how people experience an event.

As our Event Coordinator, you'll become a Moment Maker, thinking beyond simply making sure an event runs to plan.

You’ll consider the entire experience from the initial invitation and arrival through to the environment, interactions and final impression, using creativity and attention to detail to create purposeful moments that matter.

This is a fantastic opportunity to take ownership of event delivery within an exciting corporate environment in Newbury.

You’ll have the opportunity to:

• Own dedicated event spaces and take responsibility for their event programmes
• Create and deliver engaging events from concept through to completion
• Work with senior stakeholders and teams across the business
• Build supplier and budget management experience
• Develop through Momentology® and build your skills in experience‑led event design
• Develop your leadership experience, supporting the wider Guest Experience operation when required.
• Plan with purpose. Deliver with confidence. Create moments that matter.

If you're someone who loves events, brings creative ideas, thrives on organisation and gets genuine satisfaction from seeing an experience come together, we'd love to hear from you.

Come and help us create events that bring people together and leave a lasting impression.