Event Coordinator

Mitie Group; Newbury; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Flexible benefits platform

MiDeals platform

Salary Finance

Life cover

Share Save scheme

Cycle-to-work

Job summary

Mitie Group is seeking a creative and highly organised Event Coordinator to own a busy programme of corporate events in Newbury. You will manage end-to-end delivery across two dedicated spaces, coordinate with stakeholders and suppliers, and ensure flawless on-the-day execution while continuously refining the experience.

You'll work within Signature and Momentology frameworks, developing event plans, run sheets and engaging communications.

Qualifications

• Creative, highly organised and hands-on approach to events.
• Experience delivering corporate events and running events end-to-end.
• Ability to manage event budgets and suppliers.

Responsibilities

• Own events from initial brief through delivery, close-down and review.
• Manage the events calendar across dedicated event and customer experience spaces.
• Coordinate spaces, technology, access, signage, deliveries and set-up.
• Provide hands-on event management on the day.
• Develop event plans, run sheets and contingency plans.
• Create clear event communications and Viva Engage content.
• Gather feedback and review performance for improvements.

Skills

Creative

Organised

People skills

Budget management

Stakeholder management

Tools

Viva Engage

Job description

Better places, thriving communities.

Event Coordinator

Location: Newbury (Site Based)

Hours: 40 hours per week | Flexibility around event delivery

Create events that people remember.

We're looking for a creative, highly organised and hands-on Event Coordinator to join our Signature team at a high-profile corporate workplace in Newbury.

This is an exciting opportunity to take ownership of a busy programme of company and business events, primarily across two dedicated event and customer experience spaces, with occasional support for events across the wider estate.

From the initial brief and creative concept through to live delivery and post-event review, you'll own the event from start to finish.

What You'll Do

No two events will be exactly the same. You'll combine creativity with brilliant organisation to turn event briefs into engaging, professional and memorable experiences.

You'll

• Own events from initial brief through to delivery, close-down and review
• Manage the events calendar across dedicated event and customer experience spaces
• Take briefs and turn them into creative, practical event concepts
• Develop event plans, layouts, run sheets, checklists and contingency plans
• Coordinate spaces, technology, access, signage, deliveries and event set-up
• Provide visible, hands-on event management on the day
• Work closely with business stakeholders, EAs, PAs and operational teams
• Coordinate approved suppliers and manage event budgets in line with procurement processes
• Create clear and engaging event communications, including Viva Engage content
• Manage last-minute changes calmly and confidently
• Gather feedback and review event performance to make the next experience even better.
• You'll own the detail behind the scenes so that the experience feels effortless for everyone attending.
• Who are we looking for?
• We're looking for someone who is creative, organised and brilliant with people, but who also loves the detail required to make a great event happen.

You'll Thrive In This Role If You

• Love taking an idea and bringing it to life
• Bring fresh and creative thinking to event briefs
• Are highly organised and comfortable managing multiple priorities
• Take ownership and follow things through
• Build strong relationships with stakeholders and suppliers
• Have excellent attention to detail
• Stay calm and solutions-focused when plans change
• Are comfortable working with senior stakeholders
• Can balance creativity with budgets, logistics, safety and operational requirements
• Take pride in delivering a brilliant experience from beginning to end.
• You'll ideally have experience coordinating corporate, company or venue-based events, including planning, suppliers, logistics, budgets and live event delivery. Experience within a dedicated corporate venue or customer experience environment would be particularly valuable.

Become a Moment Maker

At Signature, we use Momentology® to intentionally design and deliver moments that shape how people experience an event.

As our Event Coordinator, you'll become a Moment Maker, thinking beyond simply making sure an event runs to plan.

You'll consider the entire experience from the initial invitation and arrival through to the environment, interactions and final impression, using creativity and attention to detail to create purposeful moments that matter.

Why join Signature?

This is a fantastic opportunity to take ownership of event delivery within an exciting corporate environment in Newbury.

You'll Have The Opportunity To

• Own dedicated event spaces and take responsibility for their event programmes
• Create and deliver engaging events from concept through to completion
• Work with senior stakeholders and teams across the business
• Build supplier and budget management experience
• Develop through Momentology® and build your skills in experience-led event design
• Develop your leadership experience, supporting the wider Guest Experience operation when required.
• Plan with purpose. Deliver with confidence. Create moments that matter.

If you're someone who loves events, brings creative ideas, thrives on organisation and gets genuine satisfaction from seeing an experience come together, we'd love to hear from you.

Come and help us create events that bring people together and leave a lasting impression.

Our market-leading flexible benefits scheme provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we'll give you a link to our flexible benefits platform, Choices. This gives you the chance to customise your benefits to best suit your lifestyle. You can choose from dental insurance, dining cards, coffee clubs, buying technology products at an affordable cost and much more!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme.

Life cover is the greater of your equivalent annual salary or a minimum of £10,000 - giving peace of mind for your dependants. We also offer a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

Since 1987, Mitie's 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

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