Event Coordinator

APL Media Limited; London; Hybrid; GBP 27,000 - 42,000; Full time

Job summary

A leading media company is seeking an enthusiastic Event Coordinator for a 13-month maternity leave cover. This role involves coordinating major events, managing budgets, and ensuring smooth operations alongside a dedicated team. Ideal candidates will have 2-3 years of event planning experience, excellent communication skills, and the ability to thrive in a dynamic environment.

Benefits

Medicash healthcare plan

Enhanced parental leave

One charity day per year

Office closure over Christmas week

Regular social events and summer hiking trip

Cycle to work scheme

Ongoing training and development

Qualifications

• Minimum 2-3 years' experience in event planning, coordination, or production.
• Excellent written and verbal communication skills.
• Creative thinker with strong problem-solving abilities.

Responsibilities

• Lead smaller-scale events and support larger-scale productions.
• Manage budgets effectively and ensure maximum return on investment.
• Coordinate logistics and relationships with suppliers and stakeholders.

Skills

Event Planning

Communication

Organizational Skills

Problem Solving

Education

2-3 years experience in event planning

Tools

Eventbrite

Asana

Job description

Direct message the job poster from APL Media Limited

Head Of Recruitment at APL Media Limited

Event Coordinator (Maternity Leave Cover – 13-month Fixed Term)

APL Media is looking for an enthusiastic and experienced Event Coordinator to join our friendly, fast-paced team on a 13-month maternity leave contract. This role offers the exciting opportunity to coordinate and support delivery of major consumer and industry events including the National Geographic Traveller (UK) Food Festival, National Geographic Traveller (UK) Masterclasses, Travel Media Awards, and tailor-made panel or hospitality events.

You’ll work closely with the Head of Events, sponsors, suppliers and internal teams to ensure every event runs smoothly, creatively and professionally.

Key Responsibilities

• Plan and execute events: Lead smaller-scale events independently and support the Head of Events on larger-scale productions, from ideation to delivery.
• Manage budgets: Monitor and manage event budgets to ensure cost-effectiveness and maximum return on investment.
• Coordinate suppliers: Source, negotiate and liaise with venues, caterers, AV teams and other suppliers to ensure quality and value.
• Engage stakeholders: Build and maintain strong relationships with internal teams, sponsors, partners and external stakeholders.
• Oversee logistics: Manage registrations, accommodation, transportation, event set-up, and on-site operations.
• Evaluate performance: Compile post-event reports with KPIs, feedback and recommendations for continuous improvement.

About You

• Minimum 2–3 years' experience in event planning, coordination or production.(media/events industry experience is a plus).
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Positive team player with the ability to work across departments.
• Creative thinker with strong problem-solving skills.
• Comfortable working under pressure and managing multiple projects simultaneously.
• Familiarity with tools like Eventbrite, Asana or similar platforms (preferred).
• Hybrid working model (3 office days, 2 remote).
• Medicash healthcare plan (including mental health support and discounted gym).
• Enhanced parental leave.
• One charity day per year.
• Office closure over Christmas week.
• Regular social events and summer hiking trip.
• Cycle to work scheme.
• Ongoing training and development.

How to Apply

If you’re excited by this opportunity, please send your CV and a short cover letter explaining why you'd be a great fit.

Apply via LinkedIn or email: [e-mail]

Note: Only shortlisted applicants will be contacted.

About APL Media

APL Media is a growing, independent media and publishing agency based in Kentish Town, London, with a 25+ year legacy in travel and lifestyle media. Our close-knit, talented team produces engaging content across print, digital and live event platforms.

Visit: aplmedia.co.uk

Our titles include:

Consumer: National Geographic Traveller (UK), The Collection, Living360, and newspaper inserts.

Trade: Postcards, ASTA Worldwide Destination Guide.

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Location: Kentish Town, London (Hybrid)

Contract: Fixed Term – 13 months

Start Date: 7 July 2025

Hours: Full-time, 9am–5.30pm (3 days in office, 2 days remote)

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management, Management, and Strategy/Planning

• Industries

  Marketing Services, Events Services, and Periodical Publishing

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