Event Coordinator

Red Personnel; Greater London; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

A reputable national professional membership body is seeking an Events Administrator to support various events across the UK and internationally. This role involves planning, coordination, and on-site support to ensure events run seamlessly. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills.

Qualifications

• Experience in an administrative or events-based role.
• Strong IT skills including databases and email marketing tools.

Responsibilities

• Provide day-to-day administrative support for events.
• Act as the first point of contact for event enquiries.
• Coordinate event communications and manage registrations.

Skills

Communication

Attention to Detail

IT Skills

Education

Experience in an administrative or events-based role

Tools

Zoom

Microsoft Teams

Job description

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Contract: Temporary to Permanent (3 months temporary)

Salary: Equivalent of £26,869-£29,182 per annum (hourly equivalent: £14.76– £16.03)

Working Pattern: Hybrid – 3 days in the office, 2 days remote

Start: Beginning of June

Are you a highly organised and proactive administrator with a passion for events? We are looking for an Events Administrator to join a reputable and well-respected national professional membership body, supporting the Events Managers and Deputy Head of International, and Divisions.

This is a fantastic opportunity to play a key role in the smooth delivery of a diverse range of events across the UK and internationally. From behind-the-scenes planning to on-the-day coordination, you will provide essential support to ensure every event runs seamlessly — whether online or in person.

Key Responsibilities:

• Provide day-to-day administrative support for events, working closely with the Event Manager to ensure everything runs smoothly from planning through to delivery
• Act as the first point of contact for event enquiries, offering a professional and helpful response to delegates, speakers, and colleagues
• Coordinate event communications, including sending speaker invitations, reminders, and confirmations
• Manage shared email inboxes, responding to queries and keeping records accurate and up to date
• Process registrations, payments, and refunds for delegates and speakers using the organisation’s database
• Create and distribute promotional emails and marketing materials to help drive event attendance
• Use the organisation’s social media channels to promote events and engage target audiences
• Prepare a range of event materials such as name badges, delegate packs, course content, and attendance lists
• Attend in-person events to provide on-site support to delegates, speakers, organisers, and committee members, helping to ensure a seamless experience for all
• Generate reports using event data and provide post-event insights as required
• Support committees and clinical organisers with administrative tasks relating to event planning and delivery
• Create and maintain up-to-date, user-friendly event webpages
• Assist in the technical production of online events, managing audiovisual elements such as camera feeds and microphone controls
• Conduct technical run-throughs with speakers in advance of events to ensure they are fully prepared
• Provide real-time technical assistance to attendees, ensuring they can access and participate in online events without issue
• Be flexible and willing to travel across England and stay overnight when required to support in-person events

About You:

You’ll be confident in managing competing priorities, with a professional and composed approach. Your communication skills will allow you to interact effectively with a variety of stakeholders, and your strong attention to detail will ensure accuracy across all aspects of your work. You’ll have:

• Experience in an administrative or events-based role
• Strong IT skills, including confidence using databases, email marketing tools, and social media
• A proactive, flexible, and team-oriented mindset
• Familiarity with virtual event platforms such as Zoom or Microsoft Teams (desirable)

Submit your CV for immediate review.

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Temporary

Job function

• Job function

  Marketing and Administrative

• Industries

  Marketing Services and Education

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