Event Coordinator

BiP Solutions Ltd; Glasgow; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Contributory pension scheme

22 days + 8 Bank Holidays (increasing与

Job summary

BiP Solutions Ltd in Glasgow is seeking an organised Event Coordinator to own project plans, timelines and budgets while delivering exceptional events. You will build relationships with sponsors, partners and internal teams to ensure seamless delivery from concept to ceremony.

You will manage logistics, venue selection, suppliers and on-day coordination, using digital tools and AI to streamline production and reporting, and you will contribute to campaigns across channels to maximise audience

Qualifications

• Strong organisation and ability to manage multiple deadlines.
• Confident communication with sponsors, partners and teams.
• Experience tracking budgets or campaign performance.
• Solutions-focused approach in a fast-moving environment.
• Creativity and curiosity in using digital tools and AI.

Responsibilities

• Own project and launch plans, timelines, milestones, budgets and post-event reporting.
• Build trusted relationships with sponsors, partners, senior stakeholders and internal teams.
• Support develop and deliver integrated marketing campaigns across email, LinkedIn, websites and partner channels.
• Lead venue selection, supplier briefings and logistics, including AV, catering, travel and accessibility.
• Manage awards programmes from entries through to ceremony delivery.
• On day delivery - coordinating teams, speakers and VIPs, overseeing set-up and resolving issues.
• Use technology and AI to improve tools, processes, and consistency across events.

Skills

Organisation

Communication

Budget awareness

Problem solving

Creativity

Collaboration

Tools

AI tools

Job description

Event Coordinator

Location: Glasgow

Salary: Competitive

What you'll do

• Own project and launch plans, timelines, milestones, budgets and post-event reporting.
• Build trusted relationships with sponsors, partners, senior stakeholders and internal teams.
• Support develop and deliver integrated marketing campaigns across email, LinkedIn, websites and partner channels, using insight to improve performance.
• Lead venue selection, supplier briefings and logistics, including audio visual, catering, design, travel, accommodation and accessibility requirements.
• Manage awards programmes from entries and judging through to finalists, winners and ceremony delivery.
• On day delivery -co-ordinating teams, speakers and VIPs, overseeing set-up and resolving issues quickly.
• Use technology and AI thoughtfully to improve tools, processes, creative production and consistency across the events portfolio.

What you'll bring

• Strong organisation and project co-ordination, with the ability to manage competing priorities and deadlines.
• Confident communication and relationship-building across a wide range of stakeholders.
• Commercial awareness, attention to detail and experience tracking budgets or campaign performance.
• A practical, solutions-focused approach and confidence working in a fast-moving environment.
• Creativity and curiosity, including an interest in using digital tools and AI to work smarter.
• A collaborative mindset and commitment to inclusive, accessible and sustainable events.

Why join us?

This is a varied role with real ownership and visibility. You'll help shape how events are planned, promoted and delivered, while building valuable relationships and continuously improving the audience experience.

What's on Offer

• Contributory pension scheme
• 22 days + 8 Bank Holidays (increasing with service)
• Birthday off
• Health cash plan
• On-site parking
• Access to OVO Hydro Club
• Discount on Gym Membership
• Quarterly social nights and an annual awards night