Event Coordinator

Ad Warrior Ltd; Glasgow; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Contributory pension

22 days + 8 Bank Holidays

Birthday off

Health cash plan

On-site parking

Access to OVO Hydro Club

Discount on Gym Membership

Quarterly social nights

Annual awards night

Job summary

Ad Warrior Ltd in Glasgow is seeking an organised, creative Event Co-ordinator to plan and deliver a diverse portfolio of events and awards programmes. You will be responsible for hands‑on execution, working with partners, sponsors and internal teams to create an exceptional event experience.

You will manage plans, budgets, venues and suppliers, lead on day‑of delivery, and use digital tools and AI to improve processes and consistency across the events portfolio.

Qualifications

• Strong organisational and project coordination abilities with multiple deadlines.
• Confident communication and relationship-building across stakeholders.
• Commercial awareness with attention to detail in budgets and campaigns.

Responsibilities

• Own project and launch plans, timelines, budgets and post-event reporting.
• Build relationships with sponsors, partners, senior stakeholders and internal teams.
• Support marketing campaigns across email, LinkedIn, websites and partner channels.
• Lead venue selection, supplier briefings and logistics (AV, catering, travel, accessibility).
• Manage awards programmes from entries to ceremony delivery.
• On-day delivery — coordinate teams, speakers and VIPs, handle issues quickly.
• Use technology and AI to improve tools, processes and consistency.

Skills

Organisational skills

Communication

Budget tracking

Commercial awareness

Creative thinking

Job description

Event Coordinator

Location:Glasgow

Salary:Competitive

We're looking for an organised, creative and commercially aware Event Co-ordinator to plan and deliver a varied portfolio of events and awards programmes. You'll be responsible for hands‑on execution, working across teams, partners and suppliers to create a great event experience.

What you'll do

• Own project and launch plans, timelines, milestones, budgets and post‑event reporting.
• Build trusted relationships with sponsors, partners, senior stakeholders and internal teams.
• Support develop and deliver integrated marketing campaigns across email, LinkedIn, websites and partner channels, using insight to improve performance.
• Lead venue selection, supplier briefings and logistics, including audio visual, catering, design, travel, accommodation and accessibility requirements.
• Manage awards programmes from entries and judging through to finalists, winners and ceremony delivery.
• On day delivery —co‑ordinating teams, speakers and VIPs, overseeing set‑up and resolving issues quickly.
• Use technology and AI thoughtfully to improve tools, processes, creative production and consistency across the events portfolio.

What you'll bring

• Strong organisation and project co-ordination, with the ability to manage competing priorities and deadlines.
• Confident communication and relationship-building across a wide range of stakeholders.
• Commercial awareness, attention to detail and experience tracking budgets or campaign performance.
• A practical, solutions-focused approach and confidence working in a fast-moving environment.
• Creativity and curiosity, including an interest in using digital tools and AI to work smarter.
• A collaborative mindset and commitment to inclusive, accessible and sustainable events.

Why join us?

This is a varied role with real ownership and visibility. You'll help shape how events are planned, promoted and delivered, while building valuable relationships and continuously improving the audience experience.

What's on Offer

• Contributory pension scheme
• 22 days + 8 Bank Holidays (increasing with service)
• Birthday off
• Health cash plan
• On-site parking
• Access to OVO Hydro Club
• Discount on Gym Membership
• Quarterly social nights and an annual awards night