Event Manager

Media Search Incorporated; Greater London; Hybrid; GBP 35,000 - 36,000; Full time

Benefits offered by this job

Benefits

Hybrid work

Travel opportunities

Job summary

Media Search Incorporated in London seeks an Events Manager to own B2B events from venue negotiation to on-site delivery. You will manage budgets, liaise with venues, AV suppliers and speakers, and update WordPress pages for event registrations.

You should have strong project management skills, a hands-on approach, and the ability to work across time zones for global travel when required. Hybrid role with in-office days expected.

Qualifications

• 2 years' experience managing B2B events end-to-end, including venue and supplier negotiations.
• Strong project management and organizational skills to handle multiple events.
• Calm under pressure with real-time onsite problem solving.
• Excellent relationship-building with sponsors, delegates and suppliers.
• Tech-minded and quick to learn tools in our stack, including CMS, webinar and CRM.
• Proactive use of AI and automation to improve event processes and efficiency.

Responsibilities

• Source, negotiate and manage contracts with venues and key suppliers (AV, photography, print).
• Set budgets, track spend and keep costs on plan.
• Create and update event pages on WordPress site.
• Coordinate with the producer on AV, speakers and slides; run pre-event checks.
• Produce running orders and event documentation; lead staff briefings.
• Lead onsite operations and maintain professional delivery.
• Wrap up events with evaluations and implement improvements.
• Use HubSpot for reporting and data quality checks.
• Help develop scalable processes, templates and best practices.
• Run live briefing on BrightTalk for webinars and virtual sessions.

Skills

B2B events management

Project management

Stakeholder relations

Tech-savvy tools

Budget management

Tools

WordPress CMS

HubSpot CRM

BrightTalk

Job description

Events Manager - Business & Finance Events | London (Hybrid Flex, 3 days office – Travel North America, Asia & Europe) | Salary £36,000 + Benefits

My client is an award-winning team delivering a portfolio of market-leading events, research reports, newsletters and digital content across investor relations & governance sectors, due to continued expansion a role has arisen for an Events Manager.

About this role

This is a hands-on role at the heart of the event operations team. You'll take full ownership of your own events, running them end-to-end from venue and supplier negotiation through to onsite delivery. Your events will range from intimate half-day formats such as breakfast briefings, luncheons and roundtable discussions, through to forums and think tanks, with audiences ranging from around 20 to 200 guests.

You’ll lead venue and AV conversations for your events from the outset, negotiating with confidence as you get to know our suppliers, standards and company-specific ways of working.

Responsibilities

• Source, negotiate and manage contracts and relationships with venues and key suppliers, including but not limited to AV, photography and print
• Set up and track your event budgets, keeping spend accurate and on plan
• Set up and update event pages on our website (built on WordPress)
• Work with the producer on AV, speakers, slides and pre-event checks
• Produce accurate running orders and event documentation, and lead staff briefings
• Lead onsite operations for your events, troubleshooting in real time and maintaining a calm, professional delivery environment
• Lead post-event wrap-ups and evaluations, capturing learnings and implementing improvements
• Use HubSpot for your event reporting and data quality checks
• Help improve scalable processes, templates and best practices across the events program
• Run the live briefing on Bright TALK, managing slides, speakers and the virtual delivery on the day

Experience Required

• 2 years' experience managing B2B events end-to-end, including sourcing and negotiating with venues and suppliers
• Strong project management and organizational skills, able to juggle multiple concurrent events of varying size, format, geography and complexity to tight deadlines
• A problem-solver who stays calm under pressure and is comfortable troubleshooting in real time onsite
• Personable and quick to build strong relationships with a range of stakeholders, including sponsors, delegates and suppliers
• Genuinely tech-minded and quick to learn new tools, comfortable across their tech stack or able to pick it up fast: a CMS (we use WordPress), webinar platform, CRM and registration tools (HubSpot experience is an advantage)
• Proactive in using AI and automation to improve processes and increase efficiency, with a real appetite to build these skills further
• Commercially aware, confident tracking and managing event budgets, and focused on delivering events that are commercially successful and professionally executed, on budget and to a high standard

Job category: Event Manager

Job type: Full-time

Salary range: £ 35,000 - 35,000