Evening Reception Administrator

Arnold & Porter LLP; Greater London; On-site; GBP 17,000 - 22,000; Part time

Job summary

Arnold & Porter LLP is seeking an experienced Evening Reception Administrator for its London office. The role, part-time (20 hours per week, 4.00pm-8.00pm, Monday to Friday), requires welcoming visitors, handling calls and enquiries, and coordinating meeting room bookings while maintaining high confidentiality and professionalism.

In addition to reception duties, the candidate will support administrative tasks such as time entry, e-filing, expenses, document amendments, archiving and case-room

Qualifications

• Experience in reception or front-of-house
• Strong communication and customer service skills
• Proficiency in MS Office suite and basic IT troubleshooting

Responsibilities

• Greet visitors and manage reception area in the evenings
• Answer calls, handle enquiries and direct to appropriate teams
• Coordinate meeting room bookings and arrange taxis
• Issue security passes and maintain confidentiality
• Provide general administrative support (time entry, e-filing, expenses, document amendments, archiving, file room management)

Skills

Reception

Customer service

MS Office

Organised

Communication

Tools

Outlook

Excel

Job description

Part-time, 20 hours per week | Monday-Friday, 4.00pm-8.00pm

We are seeking an experienced and professional Evening Reception Administrator to join our London office. Working as part of the wider Attorney Resource Centre, you will provide a welcoming, efficient and customer-focused service to clients, visitors, attorneys and professional staff. As the first point of contact for the office during the evening, you will be responsible for greeting visitors, managing incoming calls and reception enquiries, coordinating meeting room bookings, arranging taxis and issuing security passes, while maintaining the highest standards of confidentiality and professionalism.

Alongside reception duties, you will provide a range of administrative and secretarial support, including managing work requests and deadlines, time entry, e-filing, expenses, document amendments, archiving, case room management and maintaining accurate records. We are looking for someone who is highly organised, detail-oriented and confident working independently, with strong communication skills and the ability to work calmly under pressure. Previous experience in a corporate law firm or equivalent environment, together with strong Microsoft Office skills, is desirable.

Arnold & Porter is an equal opportunityemployer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster .