Secretarial Group Administrator

Arnold & Porter LLP; Greater London; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Training and development opportunities

Job summary

Arnold & Porter LLP is seeking an organised Secretarial Group Administrator to support the firm’s secretarial and administrative functions. You will handle calls, schedule meetings, coordinate travel, prepare documents and expenses, and keep records up to date. You will also assist with disputes work and help with marketing events.

The role requires strong MS Office skills, discretion with confidential information and excellent customer service in a corporate/legal setting.

Qualifications

• Experience providing administrative support in a professional environment.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with MS Office and digital systems; ability to handle confidential information.

Responsibilities

• Manage telephone calls and coordinate diaries and appointments.
• Arrange travel and booking of meeting rooms; prepare and type documents.
• Process expenses and enter lawyers’ time; maintain accurate records.
• Provide general administrative support and assist disputes work as needed.
• Support marketing and business development events within the practice group.

Skills

Organisational skills

Diary management

Microsoft Office

Discretion with confidential info

Customer service

Communication

Team collaboration

Tools

Microsoft Office

Job description

We are seeking an organised and proactive Secretarial Group Administrator to join our team and provide high-quality administrative and secretarial support across the firm. Working closely with the SGAs and wider team, you will play an important role in ensuring the smooth and efficient running of day-to-day activities.

Your responsibilities will include managing telephone calls, coordinating diaries and appointments, arranging travel and meeting rooms, preparing and typing documents, processing expenses, entering lawyers’ time, maintaining accurate records, providing general administrative support and assist the team with disputes work as necessary. You will also have the opportunity to support marketing and business development events within the practice group.

You’ll have excellent organisational, communication and customer service skills, with strong attention to detail and the ability to manage competing priorities and deadlines. Proficiency in Microsoft Office and confidence using digital systems are essential, along with the ability to handle confidential information with discretion. Previous secretarial experience, particularly within a corporate or legal environment, would be advantageous.

With your flexibility, professionalism and commitment, in return we offer an excellent range of benefits, training and development opportunities to support you in succeeding in your role.
Closing date: Friday October 9, 2026

Arnold & Porter is an equal opportunityemployer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here . If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights .

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster .