Receptionist - London

Squire Patton Boggs; Greater London; Presencial; GBP 23.000 - 29.000; Jornada completa

Descripción de la vacante

Squire Patton Boggs in London is seeking an experienced receptionist to join our Business Operations team on a full-time basis. You will meet and greet visitors, manage a busy switchboard, book meeting rooms and handle reception emails.

You will work alongside the Events Manager and Marketing team, supporting pre-event planning, maintaining the reception area, issuing passes and ensuring services are delivered to the highest standards while staying calm under pressure in a busy environment.

Formación

• Excellent communication and English language skills.
• You will be methodical, well-organised and able to handle multiple tasks at once.
• Ability to stay calm under pressure in a busy professional services environment.

Responsabilidades

• Greet visitors and manage a busy switchboard.
• Book meeting rooms and manage reception emails.
• Issue visitor passes and maintain reception area.
• Support events planning with the Events Manager and wider team.
• Coordinate with facilities, IT and catering for on-site setup.
• Work a 7.30am–6.00pm rota, 35 hours per week, Monday–Friday.

Conocimientos

Communication

Excellent English

Teamwork

Organised

Descripción del empleo

Description

Are you an experienced receptionist with exposure to supporting internal and external events? We're looking for an enthusiastic and professional receptionist to join our Business Operations team in our London office on a full-time basis. We need a positive, polite and smart individual with a 'can-do' attitude and organized approach.

Our Firm

Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions by combining our legal, lobbying and political capabilities and invaluable connections on the ground to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations. More than 1,500 lawyers in 45 offices across 20 countries on five continents provide unrivalled access to expertise. In the UK, we have offices in Birmingham, Manchester, Leeds and London. The firm is committed to promoting a collaborative and supportive working environment. Embedded by local champions in each of our UK offices, our well-regarded family and carer, wellbeing and workplace culture and development programmes provide a variety of flexible working options to support individuals' life journeys, helping our people pursue their personal and professional goals.

Our Team

As part of a team of receptionists, you will be dealing with people of all levels from support staff to Partners and both internal and external clients. The team work on a rota basis to maintain cover between 7.30am and 6.00pm, therefore flexibility and proven experience of working effectively in a team is essential. There may be an occasional requirement to support evening events that would require working beyond 6pm.

Our Opportunity

In this role, you'll not only be responsible for meeting and greeting visitors but also carrying out a wide range of receptionist duties. You'll be undertaking a number of PC based tasks including booking meeting rooms and maintaining the flow of reception emails. You will be dealing with a busy switchboard, transferring calls to all UK offices, so strong communication skills and professional telephone manner are key. The role will also require you to work alongside the Events Manager and wider Business Development and Marketing team, and be involved in pre-event planning and logistics, liaising with relevant contacts on site including maintenance, catering and IT to ensure rooms and spaces are set up efficiently and correctly. You'll also be responsible for maintaining the reception area, issuing passes to all visitors and ensuring all services are provided in accordance with the agreed service levels. This can be a busy role where you will be given the opportunity to take ownership of client problems and help to resolve them. You will often be managing reception on your own therefore you must be well-organised.

35 hours per week across Monday to Friday on a shift rota between 7.30am and 6.00pm.

You

You will understand the importance and intricacies of client relationships and this will be reflected in your professional and confidential approach to your work. You will have excellent communication and English language skills and be able to liaise with stakeholders of all levels clearly and confidently. Attention to detail is critical as well as excellent telephone and PC skills. On busier occasions there will be a high level of pressure, therefore you must be able to stay calm at all times. You'll need to be methodical, well-organised and be able to handle multiple tasks at once. This role is a busy and dynamic one where flexibility may be needed if overtime is required. In order to be successful to will have a minimum of one years' experience, ideally within professional services.

What You Need To Know

We are an inclusive employer and aim to ensure our workforce is representative of our society. We welcome applications regardless of age, neurodiversity, disability, family or parental status, race, religion, ethnicity, sexual orientation, or gender identity and expression or other legally protected characteristics. We will make reasonable adjustments and adaptations to our recruitment process to ensure it is inclusive for anyone who wishes to apply.