Europe Team Operations Associate | Admin, Finance & HR

Neara; Greater London; Hybrid; GBP 55,000 - 60,000; Full time

Benefits offered by this job

Equity

Job summary

Neara in London is seeking a proactive Team Assistant to support the London/Europe operations, coordinating calendars, invoices, and onboarding while collaborating with finance, HR and marketing. In this hybrid role you will handle travel, contracts, benefits, and tender submissions, becoming the connective tissue that keeps the team organised and compliant as we scale.

You will work closely with regional leadership, shaping processes and ensuring smooth day-to-day operations across a

Qualifications

• Experience in an Executive Assistant, Chief of Staff, Office Manager, or similar operations role.
• Comfortable working across finance, HR, and admin tasks, with strong attention to detail.
• Experience with invoicing and basic bookkeeping (Xero preferred).
• Familiarity with UK/EU employment and HR requirements, or a willingness to quickly get up to speed.

Responsibilities

• Act as a trusted right hand to regional leadership and team, anticipating needs and proactively solving problems.
• Manage day-to-day administrative operations for the London/Europe team, including calendars, correspondence, and general executive support.
• Support financial administration - expense processing, invoice tracking, and liaising with finance at HQ.
• Own the customer invoicing process for the region: raising invoices, tracking payment status, chasing outstanding payments, and resolving billing queries.
• Organise team travel, offsites, and team activities, ensuring cost-effective and smooth logistics.
• Manage local HR requirements for the London/Europe team, including contracts, benefits administration, compliance with UK/EU employment regulations, and acting as first point of contact for HR queries.
• Coordinate basic onboarding for new hires: equipment, access, welcome logistics, and initial paperwork.
• Support the commercial team with tender or proposal submissions, and support marketing with collateral, event registrations, and vendor/supplier registrations.

Skills

Executive assistant

Office management

Billing

UK/EU employment knowledge

Tools

Xero

Job description

Neara in London is seeking a proactive Team Assistant to support the London/Europe operations, coordinating calendars, invoices, and onboarding while collaborating with finance, HR and marketing. In this hybrid role you will handle travel, contracts, benefits, and tender submissions, becoming the connective tissue that keeps the team organised and compliant as we scale.

You will work closely with regional leadership, shaping processes and ensuring smooth day-to-day operations across a