Estates System & Compliance Manager | West London NHS Trust

West London Mental Health Trust; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A prominent healthcare provider in London is looking for an experienced Estates Maintenance Systems and Compliance Manager. This role involves ensuring compliance with safety and operational standards, managing the maintenance systems, and supervising estates teams. Candidates should have experience in healthcare compliance and document management. The position offers competitive compensation and opportunities for professional development.

Qualifications

• Experience in compliance management within estates services.
• Strong understanding of NHS policies and procedures.
• Proven ability to implement document management systems.

Responsibilities

• Ensure compliance with statutory and regulatory requirements.
• Manage the CAFM system, ensuring compliance data accuracy.
• Develop and implement maintenance policies for the Estates Department.

Skills

Compliance management

Health and safety policies

Document management systems

Management of estates teams

Understanding of Health Technical Memoranda

Tools

CAFM systems

Job description

Overview

The Estates Department is looking for an experienced and highly motivated Estates Maintenance Systems and Compliance Manager to join our dynamic team at West London NHS Trust.

In this role, you will be responsible for ensuring that the trust's estate is compliant, safe, and fit for purpose. You will play a crucial role in making sure that our buildings and infrastructure meet the Trust's current and future clinical and operational needs.

Responsibilities

• Ensure that Estates Maintenance services provided are in accordance with statutory and regulatory requirements, contract specifications, performance management systems, and KPIs. Produce and manage action plans to achieve and maintain compliance.
• Implement and manage an efficient document management system for all maintenance services within the Estates department.
• Manage the Estates Stores and Estates Co-ordinators.
• Responsible for managing the Estates Computer-Aided Facility Management (CAFM) system, ensuring that all compliance data is uploaded and maintained accurately.
• Advise and support Estates staff in adhering to health and safety policies, statutory legislation, and NHS guidance. Investigate Estates incidents and complaints & produce summary reports to include any recommendations.
• Develop a robust Planned Preventive Maintenance (PPM) system that ensures compliance with all relevant Health Technical Memoranda (HTMs), Health and Safety Executive (HSE) statutes, and best practice guidelines.
• Produce, implement, and review maintenance policies and procedures for the Estates Department.
• Manage & coordinate the NHS Premises Assurance Model (PAM) and the Estates Return Information Collection (ERIC).

About the Trust

West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.

Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is £426m.

The Trust is rated as ‘Good’ overall by the Care Quality Commission. Forensic services are rated as ‘Outstanding’. The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.

Additional information

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached.

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

This advert closes on Monday 22 Sep 2025