Estates Operations & Administration Coordinator

Hampshire Hospitals NHS Foundation Trust; Winchester; On-site; GBP 25,000 - 36,000; Full time

Job summary

Hampshire Hospitals NHS Foundation Trust is seeking an Estates Administrative Support role to help deliver a high-quality, customer-focused Estates service across its Winchester sites. You will provide comprehensive admin support, maintain records and systems, coordinate meetings and venue bookings, and assist with procurement and workforce data in a busy Estates Department.

The role requires accuracy, confidentiality, and a proactive approach to supporting safe, well-maintained environments for

Qualifications

• Provides comprehensive administrative support to the Estates Department.
• Manages records, systems, documentation and communications.
• Supports procurement processes and supplier liaison.

Responsibilities

• Work independently to provide comprehensive administrative support to the Estates Department under the direction of the Site Maintenance Manager and Estates Business Support Manager.
• Create, maintain, and update departmental databases and records, including Microsoft Excel spreadsheets, FM First, meeting room booking systems, and other Estates management systems.
• Produce, format, and distribute correspondence, reports, presentations, minutes, and other documents with accuracy and confidentiality.
• Manage incoming and outgoing post and liaise with the Trust Post Room as required.
• Support the procurement process by raising and monitoring purchase orders and liaising with suppliers and internal stakeholders.
• Maintain records relating to annual leave, sickness absence, and other workforce information in line with Data Protection legislation.
• Organise meetings, events and site visits, including diary management and venues.

Skills

Administrative coordination

Microsoft Excel

Records management

Tools

FM First

Job description

Hampshire Hospitals NHS Foundation Trust is seeking an Estates Administrative Support role to help deliver a high-quality, customer-focused Estates service across its Winchester sites. You will provide comprehensive admin support, maintain records and systems, coordinate meetings and venue bookings, and assist with procurement and workforce data in a busy Estates Department.

The role requires accuracy, confidentiality, and a proactive approach to supporting safe, well-maintained environments for