Estates & Facilities Admin Coordinator Part-Time

Red Snapper Recruitment; Preston; On-site; GBP 18,000 - 22,000; Part time

Job summary

Red Snapper Recruitment is recruiting an Estates Support Officer for a busy Estates and Facilities Management team in Preston. The role is office-based, part-time (22.5 hours per week) on a temporary 3-month contract.

You will manage the CAFM portal, coordinate reactive maintenance, and provide admin support across the Estates function. The ideal candidate will have experience in estates/facilities management, strong IT skills (MS Office), and the ability to maintain accurate records.

Qualifications

• Experience working in an Estates, Facilities Management, Property or maintenance environment.
• Experience using Microsoft Office, particularly Word, Excel, Access and PowerPoint.
• Experience maintaining computerised records and filing systems.
• Knowledge of property-related issues and ability to direct enquiries.
• Experience producing and analysing management information (tables, graphs, statistics).
• Knowledge of planned and reactive maintenance processes.
• Experience administering orders, delivery notes, requisitions and invoices.

Responsibilities

• Manage and monitor reactive maintenance requests through the CAFM system, allocating work to contractors and following requests through to completion.
• Provide administrative support to Estates technical professionals and Business Support teams.
• Monitor contractor performance and maintenance programmes.
• Collate and interpret engineers' reports and ensure remedial actions are recorded.
• Input, update and interrogate technical information within CAFM systems.
• Provide general administrative support to ensure smooth running of the Estates Department.

Skills

MS Office

Facilities management

Data analysis

Education

Facilities Management NVQ Level 4

IOSH Health & Safety qualification

Tools

CAFM system

Job description

Red Snapper Recruitment is recruiting an Estates Support Officer for a busy Estates and Facilities Management team in Preston. The role is office-based, part-time (22.5 hours per week) on a temporary 3-month contract.

You will manage the CAFM portal, coordinate reactive maintenance, and provide admin support across the Estates function. The ideal candidate will have experience in estates/facilities management, strong IT skills (MS Office), and the ability to maintain accurate records.