Estates Support Officer - Part Time

Reed Specialist Recruitment; Preston; On-site; GBP 16,000 - 18,000; Part time

Job summary

Reed Specialist Recruitment are seeking an Estates Support Officer to join a busy Estates and Facilities team in Preston. You will manage maintenance requests, coordinate contractors, maintain accurate records, and provide reliable administrative support to ensure services run smoothly for the site.

The role is part-time 22.5 hours per week on a rolling temporary contract. The ideal candidate will have Estates or facilities experience, knowledge of CAFM systems, strong admin and MS Office

Qualifications

• Experience within an Estates, Facilities, Property, or Maintenance environment.
• Knowledge of planned and reactive maintenance processes.
• Experience using CAFM systems or similar software.
• Strong administration and organisational skills.
• Experience maintaining computerised records and filing systems.
• Experience processing invoices, orders, and requisitions.
• Good Microsoft Office skills, particularly Word and Excel.
• Strong communication and customer service skills.
• Able to work independently and as part of a team.

Responsibilities

• Manage maintenance requests through the CAFM system.
• Coordinate contractors and monitor jobs through to completion.
• Maintain accurate records, databases, and filing systems.
• Support planned and reactive maintenance works.
• Arrange inspections, testing programmes, and contractor visits.
• Process purchase orders, invoices, requisitions, and delivery notes.
• Produce reports and management information.
• Handle telephone and email enquiries from customers and contractors.
• Provide general administrative support across the Estates team.

Skills

Estates experience

CAFM systems

Administration

Organisational skills

Microsoft Office

Communication

Customer service

Independent work

Tools

CAFM systems

Microsoft Office

Job description

Estates Support Officer - Part Time

Pay: £13.84 per hour PAYE

Job Type: Part Time | Temporary (Rolling Contract)

Hours: 22.5 hours per week

Location: Preston

The Role

We are looking for an Estates Support Officer to support a busy Estates and Facilities team. You will manage maintenance requests, coordinate contractors, maintain records, and provide administrative support to help keep services running smoothly.

Day-to-Day Responsibilities

• Manage maintenance requests through the CAFM system.
• Coordinate contractors and monitor jobs through to completion.
• Maintain accurate records, databases, and filing systems.
• Support planned and reactive maintenance works.
• Arrange inspections, testing programmes, and contractor visits.
• Process purchase orders, invoices, requisitions, and delivery notes.
• Produce reports and management information.
• Handle telephone and email enquiries from customers and contractors.
• Provide general administrative support across the Estates team.

Skills & Experience

• Experience within an Estates, Facilities, Property, or Maintenance environment.
• Knowledge of planned and reactive maintenance processes.
• Experience using CAFM systems or similar software.
• Strong administration and organisational skills.
• Experience maintaining computerised records and filing systems.
• Experience processing invoices, orders, and requisitions.
• Good Microsoft Office skills, particularly Word and Excel.
• Strong communication and customer service skills.
• Able to work independently and as part of a team.