Estates Administrator

University of Gloucestershire; Gloucester; On-site; GBP 25,000 - 28,000; Full time

Job summary

University of Gloucestershire is seeking a full-time Estates Administrator to join the Estates & Facilities Department, supporting the management of our estate portfolio and 50+ buildings. You will handle documentation, coordinate maintenance tasks, and ensure SLA targets are met with professional communication.

You will be methodical, process-driven and able to explain technical information clearly by email, phone or face-to-face. A background in CAFM software is beneficial.

Qualifications

• Excellent administrative skills, attention to detail and accuracy are paramount.
• You will manage paperwork relating to maintenance and facilities across the Estate.
• You will track and monitor ongoing jobs to ensure SLA targets are met.

Responsibilities

• Manage paperwork relating to maintenance and facilities across the Estate.
• Track and monitor ongoing jobs to ensure SLA targets are met.
• Communicate with stakeholders by email, telephone and face to face.

Skills

Administrative skills

Attention to detail

Customer service

Communication skills

Process driven

Tools

CAFM software

Job description

1.0FTE, 37 hours per week The Estates & Facilities Department is responsible for the general estate management of the University's portfolio of land and property. We maintain and upkeep over 50 University-owned buildings (both residential and non-residential) including a number of buildings which are of special interest. We are seeking a full-time Estates Administrator to join our busy team in supporting Estates-based activities throughout the University. Excellent administrative skills, attention to detail and accuracy are paramount as you will be managing paperwork relating to maintenance and facilities throughout our Estate. You will be methodical and process driven. You will have an excellent attitude to customer service and will track and monitor ongoing jobs to ensure SLA targets are met and that all records and documentation are up to date. You will be confident and clear when communicating with people this may include communicating technical information by email, telephone and face to face. An understanding of computer-aided facilities management software would be beneficial as would knowledge of hard or soft facilities. This position is not suitable for job sharing.

The University is committed to building a diverse and inclusive staff community and welcomes applications from currently under-represented sections of our workforce. We are proud to be a Disability Confident Employer, demonstrating our commitment to ensuring that the University is inclusive and accessible. As part of this commitment, we guarantee an interview to applicants who meet the definition of disability set out in the Equality Act2010 and who meet the essential criteria within the person specification. The University has also signed the Armed Forces Covenant, demonstrating our commitment to ensuring that those who serve or have served in the Armed Forces, and their families, are treated fairly and are not disadvantaged. For applicants, this means we aim to ensure fair and equitable treatment throughout the recruitment process, recognise and value the transferable skills and experience gained through military service. As part of this commitment, we guarantee an interview to veterans and military spouses/partners who meet the essential criteria within the job specification.

Key Dates

Interview date: 8 th October 2026

£24,685 to £28,031 per annum (Grade4)