Estates Space and Information Officer

University of Hertfordshire; Hatfield; Hybrid; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Flexible home-working

25 days leave + holidays

Job summary

University of Hertfordshire is seeking an Estates Space and Information Officer to maintain the space and property database, including CAD-linked data, and to provide analysis to estates planning and management reporting.

You will engage with University staff and contractors, ensure data accuracy, and contribute to space data improvements while working on campus with potential hybrid/home-working days by agreement.

Qualifications

• Experience managing a large information database and producing concise reports.
• Advanced Excel skills for data extraction and reporting.
• Ability to communicate complex technical information clearly to diverse stakeholders.

Responsibilities

• Maintain the space and property database and ensure CAD-drawn records align with data.
• Produce management information for internal and external meetings and support planning.
• Engage with colleagues and contractors to gather requirements and explain data clearly.

Skills

Data analysis

Excel advanced

Database management

Verbal communication

Education

A-Level or equivalent

Tools

CAD software

Job description

FTE: 1.0fte (working 37 hours per week) Part time hours would be considered. Salary: UH5 £28,778 (pro rata) to £32,080 pa (pro rata) by annual increments on achieving designated skills and experience Annual Leave: 25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year Location: College Lane We are looking for someone who can maintain our space database and be the main point of contact for all information relating to our sites and buildings. The job is campus based with the opportunity under the university's flexible location principles to be able to work from home by agreement on some days.

Main duties and responsibilities

The Estates Space and Information Officer will maintain and assure the accuracy of the University's property and space database, including CAD-linked room and area data, ensuring consistency between drawings and database records. They will undertake space data analysis, such as room areas, utilisation, occupancy and trend reporting, to support estates planning, TRAC, EMR and wider management reporting, while proactively identifying gaps, inconsistencies and risks in estate and space data and recommending improvements. Using judgement and initiative, they will provide data, plans and other material from the estate management information resources to University staff as required, assist with measured site surveys and room occupation audits to support database updates, and make amendments to CAD drawings where needed. They will be responsible for producing, preparing and presenting relevant management information for departmental and external meetings. A key part of the role will be engaging directly with colleagues across the University, contractors and other stakeholders, asking the right questions, explaining information clearly and following up verbally and in writing to ensure records, drawings and data reflect operational requirements and changes on site.

Skills and experience required

The postholder will have experience of managing a large database of information including experience of analysing large data and providing concise meaningful reports. You will be fully conversant with the Microsoft office suite of software with advanced skills in using Excel. We would like the successful candidate to have an openness and interest to learn to use CAD software if you cannot already do so. You will have the ability to assimilate reports, drawings and information both technical and non-technical and you will be confident communicating verbally with staff, contractors and colleagues at different levels, including gathering information, clarifying requirements, challenging inconsistencies and explaining technical or data-related information in a clear and practical way.

Qualifications required

Educated to a minimum of A-Level or to an equivalent standard. Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification. We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made.

Contact Details/Informal Enquiries

Rachel Laanest/Head of Business Support/07736660511 Closing Date : 17 September 2026 Interview Date: tbc £28,778 to £32,080 pa (pro rata) by annual increments on achieving designated skills and experience. UH5