Estates Administrator

Bath Spa University; Bath; Hybrid; GBP 26,707 - 28,778; Full time

Benefits offered by this job

Generous pension scheme

Enhanced paid leave

Family friendly policies

Employee Assistance Programme

Transport schemes

Discounts and benefits

Job summary

A reputable higher education institution in Bath is seeking an Estates Administrator to provide crucial administrative support. The successful candidate will help manage daily office activities, maintain records, and ensure efficient operation of the Estates and Services Team. This role requires excellent communication and organizational skills, alongside a proactive approach to tasks. If you thrive in a collaborative environment and meet the qualifications, we encourage you to apply.

Qualifications

• Ability to communicate effectively both orally and in writing with a team.
• Capability to work under own initiative.
• Effective workload management when facing deadlines.
• Experience in maintaining databases.

Responsibilities

• Support daily office activities and manage data entry.
• Maintain accurate records and assist staff and students.
• Manage the university's vehicle fleet.

Skills

Excellent communication skills

Strong organizational skills

Attention to detail

Good numeracy and literacy skills

Experience with administrative tools

Education

5 GCSE passes Grade C or above including Maths and English

Customer Service qualification

Tools

Microsoft Office 365

Sharepoint

Job description

Join to apply for the Estates Administrator role at Bath Spa University.

Compensation: Grade 4 - Starting from £26,707 rising to £28,778

Application Deadline: 25 January 2026

Department: Estates & Services

Location: Bath, Somerset - Newton Park

Description

If you’re looking for a role where your contribution truly matters, this is your chance to join a friendly and supportive Estates Administration Team. You’ll become an important part of a department that keeps the university running smoothly, providing high-quality administrative support that makes a real difference every day. Working in a lively, fast-paced environment, you’ll help keep office processes on track while building positive relationships across the university. To enjoy this role, you’ll be someone who communicates with confidence and is comfortable engaging with a wide range of people. If this sounds like the right fit for you, we’d love to hear from you.

About the Role

In this role, you’ll play an active part in ensuring the Estates and Services Team operates efficiently. You’ll support daily office activities, maintain accurate records, manage data entry and correspondence, and provide helpful, professional assistance to staff, students, and external contacts. You’ll also take responsibility for the daily management of the university’s vehicle fleet, helping to keep essential services moving.

We’re looking for someone who enjoys being part of a collaborative team and brings a positive, proactive approach to their work. You’ll have strong communication skills, excellent organisation, and confidence using Outlook, Microsoft Office 365, Sharepoint and general administrative tools. Accuracy, attention to detail, and the ability to balance multiple tasks will help you thrive, along with previous experience in an administrative role.

About You

• Excellent communication skills both oral and written with the ability to work effectively as part of a team whilst building and maintaining good working relationships with people at all levels
• As well as working as part of a team to have the capability to work under your own initiative
• Good organisational skills with the ability to manage workloads effectively when working to tight deadlines
• Good numeracy and literacy skills
• Excellent skills for attention to detail
• 5 GCSE passes Grade C or above including Maths and English (or equivalent)
• Customer Service qualification
• Experience maintaining and developing data bases and modernising record systems

Additional Information

Salary Grade 4 - Starting from £26,707 rising to £28,778 per annum

Salary progression The salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.

This position will be primarily working on campus with 1 day working from home.

Interviews will be conducted w/c 9 February 2026.

Please note that as of April 2024, there has been a change in the UK’s sponsorship threshold. Regrettably, as the salary for this role falls beneath this, you will not be eligible for sponsorship; therefore your application will automatically be rejected.

Staff Benefits

• Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
• Enhanced paid leave - 41 - 46 days depending on the role (Full Time)
• Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
• Employee Assistance Programme with access to on-demand GP appointments, wellbeing support and counselling
• Transport schemes including Electric Vehicle Scheme and Cycle to Work
• Wide range of discounts and financial benefits

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.